Legal Secretary/EA

2 weeks ago

Sydney, New South Wales, Australia CH-Earnest Full time $90,000 - $120,000 per year

Legal Secretary / Executive Assistant

About CH-Earnest

CH-Earnest is a next-generation commercial litigation law firm that's doing things differently. We work with ambitious startups, scale-ups, and established businesses across diverse sectors. What sets us apart? Clarity in communication, depth in thinking, and a firm-wide commitment to delivering commercial outcomes, not just legal answers.

As our firm continues to grow, we are seeking an experienced and motivated Legal Secretary / EA to join our Sydney team and provide high-level, confidential support to our Principal and the broader legal team.

About the Role

This is an exciting opportunity to join a fast-paced, collaborative environment where your organisational skills, attention to detail, and initiative will be highly valued. Working closely with the Principal, you will play a key role in ensuring the smooth day-to-day running of our practice. The role offers the opportunity to excel professionally and have a positive impact on those you work with.

Key Responsibilities include:

· Utilising LEAP as the practice management software.

· Opening legal files and assisting in matter management from creation to closure, including conflict checks, updates, archiving, and document control.

· Coordinating calendars, deadlines, and travel arrangements to ensure efficient workflow.

· Other general administrative duties such as filing, data entry, and expense processing.

· Fielding incoming calls

· Preparing, proofreading, and formatting legal documents and correspondence.

· Conducting searches (e.g. ASIC) and basic legal research as required.

· Liaising with clients, barristers, experts, and external stakeholders on behalf of the Principal.

· Assisting with billing, reconciliation, trust accounting, and WIP reporting.

· Offering team support during peak periods or staff absences.

About You

To thrive in this role, you'll bring:

· A positive and friendly personality who has the ability to work in a team environment but also independently.

· Minimum 3-4 years experience as a Legal Secretary, EA, or in a similar support role.

· A high level of accuracy and attention to detail.

· Excellent time management and the ability to prioritise under pressure.

· Clear and professional communication skills, written and verbal.

· Proactive, reliable, and adaptable with a strong problem-solving mindset.

· Ability to multitask and prioritise tasks to meet deadlines;

· Strong proficiency in Microsoft Office, especially Word and Outlook.

· Strong experience with LEAP is required.

Why Join CH-Earnest?

· Collaborative Culture: Join a tight-knit, supportive team that values transparency, respect, and innovation.

· Professional Growth: Work alongside a Principal who values clarity, commercial thinking, and mentoring.

· Flexibility: Flexible working arrangements and a focus on work-life balance.

· Competitive Salary Package aligned with experience and contribution.

· Be part of a firm that's growing fast and making an impact.

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