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Senior Administrative Officer

2 weeks ago

Chadstone, Victoria, Australia Holmesglen Institute Full time $66,621 - $72,921 per year

Holmesglen Institute is a leading provider of vocational and higher education in Victoria, with over 40 years of experience and 140,000 graduates. As one of the largest government-owned TAFEs, we offer 600+ courses across multiple campuses, including Chadstone, Moorabbin, Glen Waverley, Eildon, and Melbourne's CBD. Our hands-on learning approach is supported by state-of-the-art facilities and strong industry partnerships, ensuring students gain the skills needed for successful careers. We foster a supportive, inclusive environment that encourages both staff and students to grow, innovate, and make a positive community impact.

The Opportunity:

  • Full-Time | Ongoing contract of employment
  • PW4 $66,921 - $72,661 per annum pro rata + 12% super + leave loading (dependent on qualifications and experience)
  • Chadstone Campus – onsite parking with close proximity to public transport

The Global Relations and Partnerships department champions Holmesglen's global presence and commercial growth by building strong international relationships and identifying strategic commercial opportunities. With a focus on enhancing Holmesglen's reputation in global markets, the team works collaboratively with internal stakeholders and external partners to co-create innovative, future-focused solutions. By actively responding to short-, medium-, and long-term industry trends, the department ensures Holmesglen remains a trusted leader in education - both in Australia and internationally. From forging global alliances to delivering impactful commercial ventures, the department plays a key role in shaping a bold, connected, and globally recognised Holmesglen.

The Senior Administrative Officer – International Projects oversees the daily operations of the International Projects administration team. This role focuses on developing and enhancing administrative processes and procedures to support offshore initiatives, while ensuring compliance systems are effectively managed to meet all administrative requirements for international projects. In addition, the position plays an important role in supporting the Department's Global Strategy, the Institute's Strategic Plan, and Vision, ensuring that all activities align with Holmesglen's commitment to quality.

As a Senior Administrative Officer, you will:

  • Develop, maintain, and improve administrative processes to support international projects, ensuring compliance with ASQA Standards for RTOs and related requirements.
  • Coordinate and communicate regularly with offshore trainers, partners, and internal teams to support project delivery.
  • Manage student administration tasks including enrolments, registrations, results recording, and awards within the international project programs.
  • Oversee Holmesglen's Learning Management System (LMS) for international projects, providing support and ensuring accurate documentation.
  • Provide administrative and logistical support for international delegations, travel arrangements, and related enquiries.

To be successful, you'll have:

  • Relevant degree or extensive related experience in project administration and compliance system management.
  • Proven ability to manage complex administrative tasks with strong organisational and time management skills under tight deadlines.
  • High proficiency in MS Office, database management, and desktop publishing to produce professional-quality documents.
  • Excellent interpersonal and cross-cultural communication skills with experience working effectively with offshore clients or student groups.
  • Self-motivated, adaptable team player who takes accountability, embraces diversity, and contributes positively to team goals.
  • WWCC and Police Check: Appointment to this position is dependent on obtaining an 'employee' Working with Children Check, and a valid Police Check within the last 12 months.

Our commitment to you:

At Holmesglen Institute, we are committed to fostering a safe, supportive, and flexible workplace where our employees can thrive both personally and professionally. We've implemented strong systems and ongoing support to ensure our staff can work and deliver in a safe and adaptable environment. Our team benefits from a range of wellbeing initiatives, access to the Employee Assistance Program, and opportunities for professional and career development. We also offer paid parental leave and flexible work arrangements to support a healthy work-life balance.

Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community.

Here's how to apply:

Please submit your updated resume and a short cover letter. We commit to respond to every applicant.

For a confidential discussion regarding this role, please contact Des Perkins (Associate Director – Global Relations & Partnerships) at

For further information relating to this opportunity and to view the position description, please click here.

Applications for this position close on 11:59 pm Sunday 24th August 2025.

If you require specific support to apply for this position or have any application queries, please contact the People Experience Department at or on and we will work with you to identify the best way to assist.