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Administrative Assistant

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North Rocks, New South Wales, Australia Unilever Full time $60,000 - $100,000 per year
Who we are?

About The Magnum Ice Cream Company

grow with us, make an impact, and shape the future of Ice Cream

Job Purpose

This is a full-time, permanent role based out of the Sydney CBD.

Key Responsibilities

Management of adhoc requests of account team on invoices, freezer movements and claims. Manage Kingloc (freezer and refrigeration provider) communication and movement of equipment. Ensure impact on discretional spend is minimised by ensuring flights are booked on a fixed ticket and where possible the recommended accommodation is used for interstate travel. Timeliness and accuracy of delivery of all administration tasks undertaken within this role and ensuring the correct procedure is used in the management of our contractors and vendors. Manage all local office logistics (including booking meeting rooms, co-ordination of hot desk space, catering requirements, manage office supplies, external meetings and accommodation. Conduit between Field/account team and Kingloc to ensure smooth movement of equipment requests. Creating and processing of expenses and invoices - including but not restricted to:
  • Uniforms
  • Contractors
  • Utilities
  • Organise travel for Account Management Team (including booking requests, and use of correct budget allocations).
  • Conduct adhoc budget reviews on indirect spend.
  • Assist the Event Conference Co-ordinator with organisation of conferences, including journaling of costs to individual cost centres.
  • Build relationships with key TMICC contacts to ensure efficient office operations.

What you will need to succeed?

Experiences & Qualifications
  • 2-5 years administration experience
  • Proven track record of developing strong internal relationships
  • Invoicing management experience (desirable)
  • Vendor management experience (desirable)
  • Corporate travel management experience (desirable)

Skills
  • Strong Communication Skills
  • Microsoft (Excel, Word, PowerPoint)
  • Analytical skills
  • Strong Stakeholder Relationship skills
  • Problem Solving
  • Attention to detail

What you can expect?
  • A unique mix of global scale & start-up spirit—€8.3bn powerhouse with an agile, entrepreneurial mindset. We're building a new high growth Ice Cream company from the ground up.
  • Career without limits—42 markets, international opportunities, and fast tracked growth.
  • A performance-driven culture—Freedom to act, disrupt and grow – your success is measured by impact.
  • A company that celebrates joy, innovation, and purpose—We create extraordinary careers, just like our ice cream creates extraordinary moments.

Are you excited to craft the Ice Cream future?

As publicly announced, Unilever will separate its Ice Cream business which is expected by the end of 2025. This role will transfer to the new Ice Cream company.

For the recruitment of this position, we would like to emphasize that local conditions apply to the position.