Executive Assistant to CEO

4 days ago

Ashfield, Australia Wests Ashfield Leagues Club Full time $90,000 - $120,000 per year

The Holman Barnes Group - Wests Ashfield Leagues Club

Holman Barnes Group is an established and progressive organisation known for its hospitality, entertainment, and commitment to excellence.

With multiple thriving Registered Clubs (Wests Ashfield Leagues Club, Croydon Sports Club, The Markets Club at Homebush West) we foster a positive, collaborative, and energetic work environment that values professionalism and innovation.

Established in 1955, the Group is responsible and progressive in all areas of its business and boasts a culture of excellence and inclusion. With over 100 staff and 30,000 members, the Club places its people and the community at the forefront of all of its activities and initiatives.

Are you a highly organised, proactive, and discreet professional who thrives in a fast-paced environment? We're seeking an Executive Assistant to provide executive and administrative support to our Board, CEO and Executive Management.

This vital role goes beyond traditional administration — you'll be a trusted resource helping to coordinate priorities, streamline communications, and manage key commitments. You'll play a central role in supporting governance processes, facilitating strategic alignment across the executive group, and nurturing relationships with stakeholders at all levels.

Key Responsibilities

  • Executive Support: Manage the CEO's schedule, calendar, appointments, and travel arrangements.
  • Board & Governance Support: Coordinate Board meetings, prepare agendas, collate papers, and track action items.
  • Communication Management: Act as the first point of contact for stakeholders and community members, managing correspondence with professionalism and discretion.
  • Document Preparation: Draft and proofread reports, presentations, letters, and social media content on behalf of the CEO.
  • Special Projects: Support the CEO with strategic and operational projects, tracking progress and meeting deadlines.

What We're Looking For:

  • Proven experience in a similar role supporting executives or Board members.
  • Exceptional organisational, time management, and multitasking skills.
  • Outstanding written and verbal communication.
  • High level of discretion, integrity, and professionalism.
  • Proficiency with office technology and systems (e.g., MS Office, calendar & travel tools). Ability to work independently and anticipate needs in a dynamic environment.

What We Offer

  • A supportive and collaborative team culture
  • A real connection to the local community
  • Free onsite parking
  • Access to the Gym
  • Phone and company laptop
  • Meal card

If this sounds like an opportunity that appeals to you and you have the requirements outlined above, please email your application via the APPLY BUTTON NOW.

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