Administration Assistant

4 days ago

Gold Coast, Queensland, Australia Harwell Consulting Full time $50,000 - $80,000 per year

About Harwell

Harwell Consulting take pride in our expertise as recruitment leaders in the Accountancy & Finance and Construction sectors. We have forged strong partnerships with the most prominent organisations throughout Southeast Queensland and Northern New South Wales. Our unwavering focus lies in finding exceptional talent and seamlessly placing individuals in key roles that drive success. At Harwell, we provide an individually tailored service that ensures your needs are always the priority.

The Company

Known for reliability, responsiveness, and attention to detail, the team has built a strong reputation across projects of all sizes. They take pride in delivering style, value for money, quality, and efficiency.

With a controlled growth phase underway, we are seeking an Administration Assistant to join the team and help deliver high-quality projects across the region.

The Role

This Administration Assistant position provides vital support to ensure projects and office operations run efficiently. The role combines construction-related administration with general office duties, including coordinating reports and approvals, liaising with stakeholders, tracking timelines and preparing key documentation. You'll also assist with reception, scheduling, and executive support tasks, while working closely with various departments to keep processes smooth and deadlines on track.

Duties Include:

  • Request, review, and Administer Land Contracts
  • Prepare, review and Administer HIA build contracts
  • Management of build contract variations
  • Liaising with marketers, developers, and sales agents
  • Creating sales brochures
  • Work closely with the BDM's and maintaining relationships with marketers
  • Organising marketing emails through campaign monitor
  • Managing put and call agreements
  • Managing unconditional finance and settlements
  • Ordering soils, surveys and DBYD
  • Data entry of all sales and fall overs
  • Assisting with estimating department & Drafting departments where necessary

The Candidate

  • Order material reports, surveys, and dilapidation reports
  • Lodge service connection applications
  • Run weekly departmental reports in On-Site Companion
  • Follow up with certifiers for approvals, save and log in On-Site Companion
  • Update customers on project approvals
  • Create handover packs
  • Oversee project scheduling and prioritise tasks to meet timelines
  • Track and follow up stage claim dates with site supervisors
  • Generate construction and executive reports
  • Coordinate and review third-party and owner defect inspections
  • Follow up on outstanding items with supervisors and trades to obtain clearance reports
  • Reception duties: phone calls, office stock ordering, and post runs
  • Assist Directors with travel bookings, meeting coordination, calendar management, and personal matters
  • Support sales administration with brochures, new job creation and documentation in On-Site Companion

The Package

  • Immediate interview and start pending notice period
  • Work with an established organisation with a strong presence in the region
  • Subsidised parking
  • Work in a supportive environment
  • Quarterly staff events
  • Salary is negotiable upon experience and skillset

Interested?

If this role is of interest and you would like to see a full job brief, please send your up-to-date CV to  and we will book a call.

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