Administration Coordinator

Chisholm is seeking an experienced Administration Coordinator for our Education Health and Education Foundation & Schools Pathways Business Areas.

BELONGING & INCLUSION

Chisholm is resolutely diverse. We celebrate our people's unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm's culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.

ABOUT THE ROLE

As an Administration Coordinator, your key responsibilities include:

• Act as the key contact person on behalf of the Associate Director(s) screen, respond, redirect, register all forms of communication on their behalf as required
• Effectively prioritise Associate Director(s) mail and email and action as appropriate
• Assist with diary management where required, to facilitate optimal use of time and assist participation in/and assist with internal and external events
• Prepare agendas and minutes at meetings and committees to ensure follow up actions are recorded and completee
• Understand and operate according to the defined business area budget and commit to pursuing cost-effective outcomes and efficiency across all your operations
• Build and maintain effective relationships with internal stakeholders, industry and community partners to support the achievement of Chisholm's objectives
• Prepare all correspondence accurately and consistently in accordance with Chisholm style guidelines
• Coordinate approvals, papers, reports and requests for information and data, so that documentation and correspondence are delivered in a timely manner

ABOUT YOU

You are a highly motivated individual with proven experience providing a high level of administrative support in a complex working environment.

Qualifications required for the role:

• Relevant qualifications in Business Administration or related disciplines or equivalent experience in a similar role

ABOUT US

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne's southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

WHAT WE OFFER

• An Inclusive work culture- Chisholm is resolutely diverse. We celebrate our people's unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
• Professional Development- continue to grow your career as you nurture your students
• Networking Opportunities with Industry Partners
• State of the art facilities on our campuses
• Free on-site parking as well as locations close to public transport
• Free Employee Assistance Program- get the support you want. Its confidential.

If this is the job for you, please apply now. We look forward to receiving your application

Important information about your application:

Your application should include:

• a cover letter
• your resume
• contact details of three (3) referees

Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:

• Verified copies of all qualifications and transcripts as listed on resume.
• Current & Valid Working with Children Check (Employee and not Volunteer)
• Verified copy of unrestricted rights to work in Australia
• Verified Police Check (position dependent)

Applications for this position close at 09 am, Wednesday 09 July 2025.

Chisholm Institute reserves the right to withdraw an advertised position at any stage.

If you have any questions regarding the position or require further information, please contact Ben Jenkinson, Associate Director via [email protected].

We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements please contact our Belonging & Inclusion Lead by emailing [email protected].

Find out more about us by visiting us on our Website and social media sites.