Administration Officer

4 weeks ago


Dandenong, Victoria, Australia Comcare (Australian Government) Full time

Administrative Officer – Early Learning Centre

Be part of a collaborative and thriving Early Learning Centre team at Haileybury's Keysborough campus, where your expertise will help create an exceptional environment for children, families, and staff. Enjoy working in a fast-paced, dynamic setting with opportunities for growth and learning, plus the convenience of free on-site parking.

At Haileybury, we are leading the way in redefining education and are seeking an innovative and people focused professional to join the Early Learning Centre team, based at Keysborough.

The Role:

This position plays a pivotal role in ensuring the smooth and efficient operations of Haileybury's Early Learning Centre - Long Day Model. The successful candidate will oversee a range of administrative responsibilities, deliver exceptional stakeholder support, and contribute to key compliance and quality processes, all while fostering effective relationships within the ELC community.

Key Responsibilities:

  • Reporting to the Head of ELC Newlands, key responsibilities include:
  • Coordinating and managing a variety of administrative tasks, including scheduling, mailouts, event planning, supporting committees, preparing reports, and allocating resources within set timeframes and standards.
  • Providing high-level support and service to internal and external stakeholders, ensuring prompt resolution of issues while maintaining strict confidentiality, privacy, and compliance.
  • Supporting ELC processes, particularly in the areas of compliance, quality assurance, and performance reporting.
  • Accurately recording and managing meeting minutes, including those involving sensitive or highly confidential information.
  • Developing and maintaining effective working relationships with colleagues, parents, and other stakeholders to promote and enable efficient service delivery.

About You

At Haileybury we are seeking exceptional people. We are looking for a team player with:

  • Exceptional administration skills with a proven ability to develop and implement efficient operational processes and systems.
  • Outstanding organisational skills, including the capacity to set priorities, manage time effectively, and plan workloads to meet tight deadlines.
  • A strong commitment to delivering excellence in customer service, complemented by a proactive and hands-on approach.
  • The ability to work collaboratively within a team environment while demonstrating independence, sound judgment, and initiative.
  • Proven analytical and problem-solving abilities, enabling effective resolution of complex challenges.
  • High-level written and verbal communication skills, with the ability to engage with diverse stakeholders and negotiate positive outcomes.

If this sounds like you, we encourage you to apply to join the team at Haileybury where we aim to create a supportive culture and learning environment that fosters both academic achievement and personal growth for our staff and students.

About Haileybury

Haileybury's vision is to be recognised as a great world school. Our mission is to deliver an exceptional educational experience that fosters the growth of each student through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations, empowering students to excel.

Everything we do is centred around the Magenta Principles, striving for and achieving more than expected. Our Principles support and shape this in our daily work:

  • Every student matters every day
  • Every staff member matters every day
  • One inclusive community.

Haileybury offers a flexible, diverse and inclusive workforce. We're focused on embracing change and celebrating and nurturing our people.

Why work for us?

  • Competitive salary, with further career development and opportunities
  • Ongoing professional and personal development
  • Excellent on-site facilities, grounds and working environment
  • Secondment opportunities and pathways to other Melbourne campuses, Haileybury Rendall School Darwin and Haileybury Senior School Tianjin
  • Supportive, hybrid and flexible work options
  • Employee leave benefits such as paid parental leave and additional personal leave
  • Employee Assistance Program (EAP)
  • Various financial benefits to employees through discount partnership programs and salary packaging options

Want to find out more?

To view the position description or to apply, please click the "Apply Now" button to be redirected to our online recruitment portal. For any inquiries, contact the People and Culture Team at peopleandculture@haileybury.com.au. Please note that applications will not be accepted via email.

Applications close at 10:00 am on Friday 3rd January 2025.

Please note that successful applicants must have the right to work in Australia, National Police Check and Working With Children Check.

Haileybury is committed to the protection and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening, and adhere at all times to the school's Child Safety and Wellbeing policy, (https://www.haileybury.com.au/policies).

Haileybury is an equal opportunity employer. We celebrate diversity and creating an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.

#J-18808-Ljbffr

  • Dandenong, Victoria, Australia beBeeinfrastructure Full time $88,161 - $112,843

    Resource CoordinatorAbout UsWe are a leading infrastructure services provider delivering exceptional solutions in various sectors. Our innovative approach, technical expertise, and dedication to safety, quality, and sustainability set us apart.We have a team of over 2000 members across the East Coast striving to exceed client expectations and make a...


  • Dandenong, Victoria, Australia ASSA ABLOY Full time $80,000 - $120,000 per year

    Are you passionate about IT infrastructure and eager to grow your career in a dynamic, multinational environment?ASSA ABLOY Entrance Systems is a global pioneer in access solutions, known for our innovation, integrity, and commitment to quality.  We have an exciting opportunity for a Junior IT Infrastructure Specialist to provide first and second line...

  • Service Co-Ordinator

    19 hours ago


    Dandenong, Victoria, Australia ASSA ABLOY Full time $60,000 - $80,000 per year

    BSI Service Co-OrdinatorThe CompanyASSA ABLOY Entrance Systems is uniquely positioned to leverage global technologies within the ASSA ABLOY Group and localize our solutions to better serve the Australian market. We impress by the depth and breadth of our innovative entrance solutions; ASSA ABLOY Entrance Systems truly earned its reputation with recognition...


  • Dandenong, Australia Uniting Vic.Tas Full time

    **Make a difference in the lives of individuals, families & communities.**: - **25% casual loading + increase take-home pay with salary packaging benefits!**: - **Based across our Southern offices located in Cranbourne, Dandenong, Narre Warren, Pakenham, Doveton & Prahran** **About the opportunity** We are seeking an enthusiastic administration...


  • Dandenong, Australia angel institute of education Full time

    Angel Institute is looking for a Administration to work 5 days (Mon - Fri) from our Dandenong campus. Responsibilities include: - Managing the student educational life cycle from enrolments, to completion - Using Student management system (VETTRAK) to update students progress - Coordinating with Trainers and students on the students progress journey -...


  • Dandenong, Australia angel institute of education Full time

    Angel Institute is looking for a Administration to work 5 days (Mon - Fri) from our Dandenong campus. Responsibilities include: - Managing the student educational life cycle from enrolments, to completion - Using Student management system (VETTRAK) to update students progress - Coordinating with Trainers and students on the students progress journey -...


  • Dandenong, Australia Work Solutions Full time

    **Administration Officer** *** One of our clients, a local council in the North Eastern Suburbs, is looking for 2 Administration Officers to join there team near the Dandenong area. This Job is a casual role, however will be for 38 hours per week, and can lead on to a Full-Time contract. Please note: Training will be provided in procedures and relevant...


  • Dandenong, Australia JELD-WEN Full time

    **Opportunity to make your mark on an organisation recognised as a World Leader** - ** Join a long-established Australian manufacturer**: - ** Enjoy an excellent team environment**: - ** Benefit from a fast-paced role with the opportunity for advancement**: - ** Extensive training provided**: - ** Easy to get to the location - Based in Dandenong**: - **...


  • Dandenong, Australia REMONDIS Australia Full time

    **Who we are** At **REMONDIS Australia**, we’re in a strong position. As part of a **German-owned global leader** in waste management, we combine **international expertise** with a strong **local presence** across Australia. We work with a wide range of businesses to manage waste effectively, supporting **communities** and the **environment**. What we do...


  • Dandenong, Australia Elevate Support Care Full time

    **Purpose of role** Administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth **Main duties and...


  • Dandenong, Australia Sharp & Carter Full time

    Immediate start available | $60,000 - $64,000+ - Offices in Dandenong South, Notting Hill, Scoresby and Frankston - Car parking available **About the role** My client is seeking a passionate office administrator for this newly created exciting opportunity. Working closely with the administration team this is an excellent opportunity to continue to develop...


  • Dandenong, Australia REMONDIS Australia Full time

    **Who we are**: REMONDIS is one of the world's largest recycling, service and water companies. We’re a privately owned family company headquartered in Germany, with over 40,000 employees and operations on four continents. We’re a leading player in environmental sustainability and the circular economy and we’ve just celebrated 40 years in...


  • Dandenong, Australia Charterhouse Full time

    Experienced administrator required to join a Local Government authority in the South East | Immediate start date, four week contract - **Assist with the day to day running of the operations centre**: - **Fast paced environment, previous administration experience is essential**: - **Initial 4 week contract** **About the company**: You will be working for a...