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Administration Assistant

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Melbourne, Victoria, Australia Davenport Taylor Full time $60,000 - $80,000 per year

Administration Assistant – Full Time

Frankston, VIC

We are a progressive and technology-savvy accounting practice seeking a professional, organised, and proactive Administration Assistant to join our friendly and supportive team.

This is a full-time, office-based role where you'll be the first point of contact for our clients and provide essential administrative support to our accountants and management team.

About the Role:

As our Administration Assistant, you will:

  • Answer and direct phone calls, manage messages, and oversee the general email inbox.
  • Greet clients and visitors, prepare meeting rooms, and ensure our reception area is always presentable.
  • Manage incoming and outgoing mail, organise couriers, and maintain mail registers.
  • Managing diaries to confirm and re-schedule appointments.
  • Complete scanning, e-filing, and document management tasks.
  • Set up new clients in Xero Practice Manager (XPM) and the ATO Portal.
  • Assist with administrative tasks such as preparing working papers, downloading reports, following up documents, and preparing invoices.
  • Keep office supplies and staff amenities well-stocked and tidy.
  • Embrace technology and be open to learning new systems.

About You:

You will need to have excellent communication skills, a professional phone manner, and a keen eye for detail. You will be a highly organised individual who can manage multiple priorities, and enjoy working as part of a collaborative team.  Experience in an administrative or customer service role will be highly regarded.

How to Apply:

If you're looking to join a supportive and professional team where your role is valued, we'd love to hear from you.

To apply, please submit your resume along with a brief cover letter.