Administrative Assistant

6 days ago

Devonport, Tasmania, Australia Spirit of Tasmania Full time $40,000 - $60,000 per year

Applications are being sought for an Administrative Assistant in the Corporate Services Department in Devonport.

  • Fixed Term for a 12 month period
  • 3 days per week

The Administration Assistant will provide support to the Executive Assistant in coordinating key administrative functions across travel, invoicing, document management and meeting logistics.  This role is critical in ensuring the smooth day-to-day functioning of Corporate Services and delivering responsive support to senior management and staff.

Key Responsibilities

  • Staff travel bookings and logistics.
  • Invoice processing and general Accounts administration.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Order and maintain office supplies and equipment; liaise with vendors and service providers.
  • Assist with scheduling and organising meetings.
  • Provide general administrative support to departments as needed.

Qualifications & Experience

  • Certificate in Business Administration or related field is desirable.
  • Previous experience in an administrative or office support role.
  • Experience working with travel management systems or vendors.
  • Familiarity with finance processes such as invoicing and purchase orders.
  • Previous experience in the coordination of events.

We are looking for someone who is;

  • Highly organised with the ability to prioritise and achieve results within a dynamic, fast-paced and changing environment.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Ability to work independently and manage multiple priorities.
  • Ability to maintain a high degree of accuracy.
  • Proactive and solutions-focused.
  • Reliable, adaptable, and team-oriented.
  • Comfortable working across multiple stakeholders.
  • Discreet and professional in handling confidential matters.

To apply, please submit your resume and a cover letter outlining your unique experience and why you are the perfect fit for this role, via Seek.

Applications close 12 September 2025.

Please note that only shortlisted applicants will be notified.

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