Administration Assistant

3 days ago

KalgoorlieBoulder, Australia Goldfields Individual & Family Support Association Inc Full time $45,000 - $65,000 per year

About us

Vacancy due to organizational growth

Goldfields Individual and Family Support Association (GIFSA) is an organization that supports people with disabilities, those who care for them, and their families. We are not-for-profit, non- government, and community based. We work in partnership with other community-based organizations, State and Federal Governments to provide a range of individualized services.

GIFSA's aim is to be the local service provider of choice through excellence by "Celebrating Life's Journey". We do this by supporting individuals and their families to live a good life by providing person centered services that are tailored to their individual needs and aspirations.

We are seeking a friendly and enthusiastic Administration Assistant to join our team on a full-time basis.

About the opportunity

You will be the first point of contact for GIFSA; welcoming guests and greeting people who visit the business. You will be required to coordinate front-desk activities, including distributing correspondence and redirecting phone calls. You will also provide support to managers and employees, assist in daily office needs and general administrative activities.

The position is responsible for, but not limited to:

  • Organize and schedule appointments.
  • Plan meetings and take detailed minutes.
  • Write and distribute email, correspondence memos, letters and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Manage vehicle bookings and maintenance.
  • Set and confirm dates/availability of respite houses.
  • General Administration/Office duties

Essential Selection Criteria

  • Previous administration experience in a fast-paced organization
  • Demonstrated computer skills including a working knowledge of databases, Microsoft Excel and Microsoft Word
  • Well-developed problem-solving skills.
  • Well-developed communication and interpersonal skills and the demonstrated capacity to work effectively within a team.
  • Demonstrated organizational skills including the ability to priorities workloads to meet deadlines.
  • Current WA "C" class drivers' license

What we can offer

In addition to a competitive salary, GIFSA also provides access to salary packaging benefits, as a not-for-profit organization this benefit allows you to contribute up to $15,900 of your pre-tax salary each year toward personal expenses such as mortgage or rent payments, bills and groceries.

Being part of the GIFSA Team means you are part of something bigger than yourself. You will be working with passionate, friendly, supportive people committed to working together to assist Goldfields - Esperance individuals and families live independently within the community.

If you are looking for a long-term career opportunity, submit your application by clicking the 'apply now' button including a current resume and cover letter.

For more information contact Sahar Bari by email at or on

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