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Administration Support Officer

2 weeks ago

Ballarat, Victoria, Australia City of Ballarat Full time $50,000 - $80,000 per year

About the Role

Our Operations Business support team provides exceptional support and service to ensure seamless customer service and assistance to our operational staff.  This role is office based at our Operations Depot and Ballarat Botanical Gardens.

About You:

We are looking for someone with great people skills and confident in communicating in varying levels of customer service and flexible in an ever changing environment.

To be suitable for this role you should be comfortable and enjoy all aspects of administration duties, taking pride in staying organised, managing multiple tasks and keeping things running smoothly.  If you love scanning, data entry, minute taking and all things administration this could be a great fit for you

This role is office based and is a full time position, but part time may be considered for the right candidate.

We are seeking someone with:

  • Certificate on Business Administration or experience in administrative role in an office environment (Local Government)
  • Ability to manage multiple tasks and prioritise effectively
  • Work within ever changing environment
  • Great communication skills and confidence to communicate via face to face or via telephone
  • Demonstrated experience in wide range of windows based data bases
  • Minute taking experience

Key Selection Criteria:

  • Qualifications and experience as listed
  • Excellent word processing skills and accuracy in data entry, along with demonstrated experience with a wide range of Windows based applications, Content Manager and Pathway.
  • Demonstrated customer service skills and well developed interpersonal, written, and verbal communication skills.
  • Demonstrated ability to adapt to new situations, showing initiative in responding to challenging and competing work tasks and demands.
  • Demonstrated experience working in a team
  • Knowledge and understanding of health and safety issues relevant to work activities and work
  • A "can do" approach working to Council's code of conduct demonstrating Councils values.

To Apply:

To apply for this position please click on the apply button and submit your application. The closing date for this position is 29 August 2025.

Please ensure that you provide a dynamic cover letter, current resume and answer screening questions based on the key selection criteria.

The successful applicant will be required to undergo a full employment medical and police check.

Contact:

For any additional questions, please contact Jacinta Halvy Supervisor Administration Operations  via email

Be Part of Something More:

Join us in making a real difference to the lives within our community. Working for City of Ballarat you will be part of a team that values honesty, transparency and accounting in everything we do. We believe in the importance of valuing every Individual and working together to support the community. Together we create a supportive and inclusive environment where everyone can thrive and make a positive impact.

The City of Ballarat is an equal opportunity employer committed to providing a safe and inclusive working environment that embraces and values diversity, flexibility and child safety. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace and reasonable adjustments will be made to the process to ensure equitable access. We undertake an employment screening process to ensure this commitment is upheld, this includes ensuring the successful candidate holds a valid working with children check and satisfactory criminal history record check.