Project Administrator

7 days ago

Melbourne, Victoria, Australia Airkorp Australia Pty Ltd Full time $60,000 - $90,000 per year

Airkorp Australia is a leading commercial HVAC, Fire, Plumbing & Essential Services provider based in Melbourne. With a strong commitment to excellence, innovation, and customer satisfaction, we have established ourselves as a trusted name in the industry.

Due to consistent growth across our business, we're seeking a highly organised and proactive Project Administrator to join our team at Airkorp. In this role, you'll be the central point of coordination between our project managers, field staff, subcontractors, and suppliers—ensuring projects run smoothly, on time, and to the highest standards.

This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and has a passion for creating efficient processes.

Key Responsibilities

As our Project Administrator, you'll play a pivotal role in ensuring the seamless delivery of projects by:

  • Scheduling & Coordination – Collaborating with project managers and subcontractors to plan and schedule project jobs, monitor progress, and allocate resources.
  • Documentation – Preparing pre-start documentation such as SWMS, permits, inductions, and site management plans, ensuring compliance at every step.
  • Work Orders & Procurement – Reviewing quotes, raising purchase orders, and managing supplier and subcontractor work orders with accuracy and efficiency.
  • Resource Management – Coordinating personnel, equipment, and materials to optimise efficiency and reduce costs.
  • Monitoring & Reporting – Tracking project milestones, budgets, and risks, while providing regular updates to stakeholders.
  • Handover – Preparing clear and comprehensive handover documentation for clients at project completion.
  • Continuous Improvement – Identifying inefficiencies, contributing to lessons learned, and driving process enhancements.
  • Quality & Compliance – Ensuring all work aligns with industry standards, safety protocols, and regulatory requirements.
  • Customer Service – Acting as the point of contact for client queries, ensuring issues are resolved quickly and professionally.
What We're Looking For

We're looking for someone who brings a blend of organisational skills, attention to detail, and a people-first approach. The ideal candidate will have:

  • Strong organisational and time-management skills
  • Excellent written and verbal communication abilities
  • Confidence working with multiple stakeholders in a high-pressure environment
  • A proactive mindset with the ability to identify and implement improvements
  • High attention to detail and accuracy in documentation and reporting
  • A collaborative approach and ability to work effectively within a team
  • Construction experience is highly regarded

Note: this is an in-office role, not WFH

Why Join Airkorp?

At Airkorp, we pride ourselves on delivering quality outcomes while fostering a culture of teamwork, innovation, and continuous improvement. Joining our team means you'll have the opportunity to make a real impact, build strong relationships, and grow your career within a supportive and dynamic environment.


How to Apply

If you're a motivated and detail-oriented professional who thrives on ensuring projects run seamlessly, we'd love to hear from you.

Apply now via SEEK with your CV and a cover letter outlining your suitability for the role.

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