Executive Operations Coordinator

19 hours ago

Darwin, Northern Territory, Australia Tess Search Partners Full time $80,000 - $120,000 per year

M+J Builders | Darwin, NT

Full time | Competitive salary | Executive Support & Operations Coordination

Join a respected NT builder supporting the leadership of a growing Defence and infrastructure business.

M+J Builders is a multi-award-winning, majority Indigenous-owned and family-operated construction company with over 20 years of experience delivering complex commercial, residential and Defence projects across the Northern Territory. Built on values of honesty, respect and transparency, M+J has earned a reputation for quality, teamwork and getting the job done the right way.

An opportunity now exists for an experienced and highly organised Executive Operations Coordinator to provide dedicated support to the Chief Operations Officer (COO) and help drive discipline, visibility and accountability across the business. This role plays a key part in enhancing the COO's effectiveness, ensuring operational priorities are delivered on time and to standard.

What you'll do

  • Provide high-level operational and administrative support to the COO, ensuring follow-through on key actions, reporting and commitments.
  • Assist with oversight of the Insurance Division, coordinating compliance, reporting and administrative performance.
  • Support strategic oversight of fleet management, including asset value, lifecycle planning and governance.
  • Maintain visibility of business registers, renewals, compliance obligations and risk management documentation.
  • Prepare executive summaries, reports and correspondence, ensuring clarity and accuracy.
  • Coordinate calendar management, meeting logistics, and follow-up actions across teams.
  • Track operational performance data, identify gaps and support continuous improvement.

What you'll bring

  • Experience in a senior administrative, coordination or operational support role, ideally within construction, infrastructure or Defence sectors.
  • Strong organisational, analytical and communication skills, with a proactive and process-driven approach.
  • Proven ability to manage competing priorities with sound judgement and discretion.
  • Understanding of compliance, reporting and corporate governance frameworks.
  • Confidence working with data, systems and operational information to support decision-making.
  • A professional, reliable and discreet working style with the ability to maintain confidentiality.

Why M+J Builders?

  • A trusted NT company with a genuine commitment to its people and community.
  • Opportunity to work closely with senior leadership and contribute to business-wide improvement.
  • Supportive, down-to-earth team culture where initiative and accountability are valued.
  • Career growth potential within a dynamic, well-respected Northern Territory organisation.

If you're ready to take the next step in your operations career and support a growing NT success story, we'd love to hear from you. For a confidential conversation, contact Donna Ferris or Mina Jafari, TESS Search Partners, or click Apply Now and we'll be in touch.

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