Administration Assistant

2 days ago

Devonport Tasmania Australia CatholicCare Tasmania Full time $40,000 - $60,000 per year

Job Title: Administration Assistant

Role Type: Part-time

Location: Devonport

Job Summary:

We are seeking a detail-oriented and organised Administration Assistant to join our team 3 days a week. As an Administration Assistant, you will be supporting the team by covering reception and front-of-house duties including client related duties such as: answering phones and directing queries, signing visitors and clients into the site, managing client payments.

Skills:

  • Strong organizational skills
  • Excellent written and verbal communication abilities
  • Proficiency in Microsoft Office suite
  • Ability to prioritize tasks and manage time effectively
  • Attention to detail
  • Problem-solving skills

Responsibilities:

  • Answering phone calls and responding to emails in a professional manner
  • Maintaining office filing systems and databases accurately
  • Coordinating meetings, appointments, and travel arrangements for staff members
  • Assisting with the preparation of reports, presentations, and other documents as needed
  • Managing office supplies inventory and placing orders when necessary
  • Performing general clerical duties such as photocopying, scanning, faxing, etc.
  • Providing support to other team members as needed

Selection Criteria

1. Previous administration experience including demonstrated experience with record keeping, note taking, filing and referral systems.

2. Demonstrated ability to organise work, set priorities and use sound judgement.

3. Strong communication skills and the ability to communicate with a diverse range of stakeholders – via phone, email and face to face.

4. Evidence of strong computer skills and experience with computer software applications (e.g. full Microsoft suite) and ability to learn and navigate client management systems.

5. Commitment to the vision, mission and values of CatholicCare Tasmania; and a broad understanding of the operation of the Catholic Church in Tasmania or ability to acquire such.

If this opportunity interests you, please send through a current CV, letter of application outlining your interest in the role, and a statement addressing the selection criteria by COB Friday 5th September 2025. For further information, please contact Bron Ristow

CatholicCare Tasmania is committed to safeguarding the interests of children and young people. We are committed to protecting children and young people from harm and require all applicants to undergo an extensive screening process prior to appointment.

CatholicCare Tasmania is an equal employment opportunity employer and promotes and supports a family friendly workplace. The successful applicant must be eligible to work in Australia and will need to evidence their registration to Work with Vulnerable People and Police Check as part of the recruitment process.

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