Project Administrator

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Project Administrator / Technical Assistant working 20 hours a week on an initial 6-month contract role. You will have excellent coordination and stakeholder management skills to provide support for the Contract Manager as we partner with a major player in the Oil & Gas industry on a major brownfields Engineering Service Contract.  This is an opportunity to join our expanding Operations team, as part of our strategic growth plan for 2025 and beyond.  Based in Perth CBD, this is a part-time (job share) role.

Designing the future. Transforming the World.

Wood's "Operations" APAC West business delivers brownfields engineering, procurement, construction, optimisation, and technical services to the Oil & Gas industry and enjoys long-term partnerships with some of the region's most prominent producers located in Western Australia, Northern Territory and Southeast Asia.

Join us in the heart of Perth CBD,with free 24/7 access to an exclusive on-site gym, superb end of trip facilities, with an inhouse barista in the mornings and coffee machines on demand in the afternoon there are plenty of spaces to get creative.

What we can offer

• Meaningful and interesting projectsdelivered in partnership to leaders of industry across energy and materials markets
• Global connections,joining an inclusive and diverse international community of inquisitive minds and recognised industry innovators, partnering to create new possibilities
• Flexible working arrangementsbalance client, team and individual needs with opportunities for hybrid and remote working
• Commitment to your Wellbeing,with discounted Private Health Insurance and free 24/7 access to our Employee Assistance Program
• Access to a variety of leave:Annual (20 days), Carers & Sick (10 days), Purchased, Study, Family, Cultural, Reproductive Health & Wellbeing
• Range of Financial Health benefitswith Salary Continuance Insurance, Salary Packaging, Discounts at over 400 retailers and access to discounted hotels
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
• Commitment to continued professional development;development plans tailored to your individual needs and aspirations, access eligibility to education assistance and one paid annual professional membership
• Competitive salarywith regular salary reviews to ensure we are rewarding at the right level in line with the market

Responsibilities for Internal Candidates

Reporting to the Contract Manager on a day-to-day basis, you will provide for all service requests across technical & project administrative support and general office duties of a confidential nature.  Your role also functionally reports to the Lead Technical Assistant as you join a wider TA team that that supports all of Wood's client contracts.

You will thrive on the challenge of managing stakeholders in highly visible roles with a degree of client interaction and assistance.  Your organised, flexible and agile approach will enable you to proactively support to one or more project teams simultaneously, all working to a safe and successful delivery.

You will enjoy working in a fast-paced environment while moving between a range of different systems and processes that will keep you on your toes.  Your attention to detail means you never miss a beat, and your excellent communication (both written and verbal) will ensure you and the team are always on the same page as you tackle challenges together.

In addition, other responsibilities will include:

• Supporting the Contract Manager and Project Delivery team with preparation, submission and approval of the RTS
• Attending client / contract / project meetings (as required)
• Attending Engineering Resource meetings
• Communication and coordination with HVEC offices
• Ensuring all staff are aware and follow the RTS procedures and supporting staff with guidance to document management policies
• Performing full clerical, administrative, and general office duties of a responsible and confidential nature
• Managing and maintaining stakeholder engagement at all levels within and outside of the organisation

In your role you will bring to life Wood's three-pillar strategy of Inspired Culture, Delivery Excellence and Profitable Growth on the project. Leading by example, you will consistently display and enforce Wood values and behaviours, and commitment to the highest standards of safe and ethical behaviour, to ensure safe, reliable operations, communication and client satisfaction.

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected:

You must hold full work rights in Australia to be considered for this role. Those with ongoing work right applications are also encouraged to apply.

Ideally, you are an independent, office-based professional with 2+ years of proven administration experience working in a similar role within the Oil & Gas / Mining / Construction industry sectors.

In addition, you will be:

• Detail focused with excellent administrative skills, typing with both speed and accuracy
• An intermediate to advanced IT user and experienced in MS Office Suite and other document handling programs (i.e. Outlook, Word, Excel, PowerPoint, Visio, Teams, SharePoint, OR Adobe PDF)
• Excellent interpersonal and communication skills (both verbal and written)
• A team player who always has your teammates back and understands to win, we work together
• Punctual, reliable, conscientious, courteous and care to go the extra mile to make the difference
• A problem solver with a "solutions mindset" and never give up
• Organised with an ability to manage a range of tasks with changing / competing priorities while still delivering results – all at a fast pace

Desirable:

What will set you apart is your proven experience working within a multidisciplinary engineering project environment, providing efficient project administration in direct support for senior leaders.  A Business & Administration Certificate II (or similar) is advantageous but not essential.

It takes a diverse and inclusive community of inquisitive minds to unlock tomorrow's solutions to the world's most critical challenges.   Wood encourages Aboriginal and Torres Strait Islander peoples to apply.

If you are a Project Administrator / Technical Assistant and ready to join a world-class Engineering team in the Oil & Gas industry, apply today

Shortlisting will commence immediately.