Operations Administration Manager

2 days ago

Geraldton, Western Australia Newhaul Full time $90,000 - $120,000 per year
Company Description

At Newhaul, we pride ourselves on being a leading logistics company committed to excellence, innovation and sustainable practices. We transport iron ore from the Mid-West region to our Geraldton Port facility, ensuring efficiency and reliability every step of the way. Our success is driven by our dedicated team who embody our core values of team thinking, simplicity, making a difference, and transparency.

Job Description

We're looking for an Operations Administration Manager to lead and elevate Newhaul's administrative function across our operations. This pivotal role blends team leadership, process improvement, and hands-on project delivery in a dynamic, growth-focused environment. You'll ensure our administration team provides consistent, efficient, and proactive support to the business, balancing strategic oversight with practical, day-to-day delivery.

Key Duties & Responsibilities 

Team Leadership

  • Lead, coach, and develop a team of Administration Officers across Port and Road (Trucking and Workshop) Logistics.
  • Allocate and balance workloads to optimise capacity and ensure cross-coverage.
  • Conduct performance reviews and establish clear KPIs to drive accountability and growth.

Process Standardisation & Efficiency

  • Review, streamline, and standardise administrative processes across all departments.
  • Create and maintain shared templates, checklists, and workflows to ensure consistency and quality.
  • Monitor compliance with processes and address gaps or issues proactively.

Project Coordination

  • Plan, coordinate, and deliver key operational projects, including office moves, FIFO camp establishment, Geraldton Town Halls, and company events.
  • Oversee project timelines, budgets, and stakeholder communications to ensure successful delivery.

Operational Support

  • Manage recurring business administration cycles, such as performance reviews, payroll deadlines, and procurement schedules.
  • Identify opportunities to reduce administrative workload for operational managers, leveraging automation where possible across WHS, Training, and HR functions.
  • Build strong, collaborative relationships with Operations leadership and frontline teams.

Skills, Experience & Attributes 

  • Proven experience in an Administration Manager, Office Manager, or Executive Assistant role, ideally within transport, logistics, mining, or industrial operations.
  • Background in working within an agile, lean-structured organisation.
  • Experience leading small teams and driving process improvement initiatives.
  • Ability to coordinate and deliver projects without requiring formal project management qualifications.
  • Strong organisational skills with the capacity to manage competing priorities effectively.
  • Excellent communication and relationship-building skills across all levels of the business.
  • Proficiency with administrative systems such as Definitiv, Xero, Litmos, MEX, or similar platforms.
Additional Information

Sound like you? Please click the apply button to submit your application and resume. 

Newhaul believes in creating a diverse and inclusive workplace, which is why we are an equal opportunity employer and welcome and encourage applications from people of all backgrounds. 

  • Operational Administration Efficiency Lead

    4 days ago

    Geraldton, Western Australia Mining Corporation Full time

    The Greenstone Mine commenced production in May 2024 and will be one of Canada's largest open-pit gold mines, with annual production expected to average nearly 400,000 ounces of gold per year for an initial 14-year mine life with additional potential from a large underground deposit.Greenstone Gold Mines LP is owned by Equinox Gold Corp, a Vancouver-based...

  • Operational Administration Efficiency Lead

    4 weeks ago

    Geraldton, Western Australia Mining Corporation Full time

    The Greenstone Mine commenced production in May 2024 and will be one of Canada's largest open-pit gold mines, with annual production expected to average nearly 400,000 ounces of gold per year for an initial 14-year mine life with additional potential from a large underground deposit. Greenstone Gold Mines LP is owned by Equinox Gold Corp, a Vancouver-based...

  • Operational Administration Efficiency Lead

    4 weeks ago

    Geraldton, Western Australia Mining Corporation Full time

    The Greenstone Mine commenced production in May 2024 and will be one of Canada's largest open-pit gold mines, with annual production expected to average nearly 400,000 ounces of gold per year for an initial 14-year mine life with additional potential from a large underground deposit. Greenstone Gold Mines LP is owned by Equinox Gold Corp, a Vancouver-based...

  • Operational Administration Efficiency Lead

    3 weeks ago

    Geraldton, Western Australia Mining Corporation Full time

    The Greenstone Mine commenced production in May 2024 and will be one of Canada's largest open-pit gold mines, with annual production expected to average nearly 400,000 ounces of gold per year for an initial 14-year mine life with additional potential from a large underground deposit. Greenstone Gold Mines LP is owned by Equinox Gold Corp, a Vancouver-based...

  • Senior Accounting Administrator

    4 weeks ago

    Geraldton, Western Australia Twomeys Mining & Engineering Pty Ltd Full time

    Twomeys Mining & Engineering Geraldton, Gascoyne & Midwest WA Accounting – Management $95,000 – $105,000 + Super | Full-time PermanentJoin a local industry leader supporting WA's mining and engineering sectors.We're seeking a skilled and experienced Senior Accounting Administrator to manage the day-to-day financial and administrative operations of our...

  • Senior Accounting Administrator

    4 weeks ago

    Geraldton, Western Australia Twomeys Mining & Engineering Pty Ltd Full time

    Twomeys Mining & Engineering Geraldton, Gascoyne & Midwest WA Accounting – Management $95,000 – $105,000 + Super | Full-time PermanentJoin a local industry leader supporting WA's mining and engineering sectors.We're seeking a skilled and experienced Senior Accounting Administrator to manage the day-to-day financial and administrative operations of our...

  • Operations Manager

    22 hours ago

    Geraldton, Western Australia Cummins Asia Pacific Full time

    OverviewOperations Manager role at Cummins Asia Pacific, based in Geraldton, Western Australia. The role is a key appointment within the Western Region Leadership team and is accountable for achieving business objectives in the Midwest of WA.Key ResponsibilitiesManages customer satisfaction for the Branch as demonstrated by Net Promoter Score and Lens of the...

  • Operations Manager

    20 hours ago

    Geraldton, Western Australia Cummins Asia Pacific Full time

    OverviewOperations Manager role at Cummins Asia Pacific, based in Geraldton, Western Australia. The role is a key appointment within the Western Region Leadership team and is accountable for achieving business objectives in the Midwest of WA.Key ResponsibilitiesManages customer satisfaction for the Branch as demonstrated by Net Promoter Score and Lens of the...

  • Operations Supervisor

    2 days ago

    Geraldton, Western Australia beBeeOperations Full time $68,956 - $70,779

    You are invited to apply for a challenging role as an Operations Manager responsible for overseeing the daily activities of Support Services. Your key responsibility will be to supervise and lead a team of staff, ensuring that they deliver exceptional service to our clients.Key Responsibilities:Develop and implement strategies to promote a culture of...

  • Senior Administrative Director

    1 day ago

    Geraldton, Western Australia beBeeCorporate Full time $120,000 - $140,000

    Job Title: Corporate Services ManagerThe successful candidate will be responsible for managing the school's financial, physical and human resources effectively.Financial management: budget preparation, finance, procurement.Human resource management: recruitment, selection, induction, promotions.Administrative processes: ICT, building and assets, school...