Timetabler & Other Duties - Education Support Level 1-Range 4

Overview

Work Type: Ongoing - Part-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 4

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference:

Selection Criteria

KSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. i.e. school daily organisation (including documentation and communication); scheduling; timetable construction and management; and time in lieu accrual, approval, and acquittal

KSC2 Demonstrated capacity to work constructively and effectively and in collaboration with a wide range of individuals and groups.

KSC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written and communication skills including highly proficient ICT skills.

KSC4 Possess the technical knowledge and expertise relevant to the position i.e. familiarity with timetabling, school organisation, calendaring and software platforms.

KSC5 Demonstrated capacity to provide accurate and timely advice and support to senior management and other school staff in respect to the work area.

KSC6 A commitment to professional learning and growth for both self and others.

Role

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Timetabler

• Curriculum Implementation
• Design and construct timetables and schedules optimising student access and the utilisation of resources
• Facilitate Timetable Team meetings and manage associated documentation
• Ensure that the design of scheduling supports best practice teaching and learning strategies
• Creating and managing a Yard Duty Roster
• Maintain current documentation and advice around allotments and workforce planning for future needs
• Provide advice to Curriculum and Consultative Committee on the implementation of curriculum initiatives
• Provide advice to the Principal class team on required staffing profile and plan for future staffing needs.
• Student Learning
• Manage the student subject selection process each year
• Develop the blocking grid each year to maximise student access to selected courses
• Maintain accurate and current data on enrolment in classes through the management of relevant databases
• Provide support and training to sub school/APs in use of software and application processes
• Review and audit program structure and gather feedback including use of data
• Administration and Management
• Support the day to day running of the school in consultation with the Principal Team and liaising with the Daily Organiser
• Liaise with the Data Manager to ensure accuracy of relevant databases including their regular updating to reflect changes to classes or staffing
• Implement a process for creating staff allotments that considers teacher preferences and professional growth, student outcomes, and College requirements
• Work with Learning Area Leaders and staff to establish teaching allotments
• Ensure that rooms are allocated to classes on the basis of curriculum need
• Develop Transition timetables
• Be a member of the Curriculum Committee and Consultative Committee, attend meetings and provide advice relevant to this role
• In conjunction with School Operations ensure staffing needs associated with extended leave are identified

Other potential responsibilitiesDaily Organiser

• Check voicemail and daily org email for staff absences each day
• Engage CRT's to replace staff on leave
• Arrange room changes as required
• Keep the CRT pool up to date

Human Resources ¿ School Local Payroll

• Facilitate onboarding and offboard of casual employees
• Rehiring of casual SLP applicants
• Conduct referee checks for CRT EOIs
• Reconcile time sheets against Edval Daily
• Approving timesheets
• Advise/Assist SLP employees on timesheet entry/edupay management
• Any other duty as directed by the Principal and/or Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Location Profile

Princes Hill SC provides a supportive learning environment and a culture of high expectation that foster the school values of Achievement, Creativity, Inclusion, Resilience and Respect

The school has approximately 860 students, 72.2 equivalent full-time staff comprised of 3 Principal Class, 56.5 Teacher Class and 13.7 Education Support Class. Demand for places is high and there are limits on the capacity of the school to offer places to students beyond the neighbourhood area. The school attracts a high proportion of families with a professional background who regularly contribute to decision-making processes, and support learning programs. The school has excellent facilities in all curriculum areas and is privileged to have access to outstanding playing fields and grounds with Princes Park in close proximity. This beautiful green open space is actively used by classes, and daily student access is supervised at recess and lunchtime.

The school is an inclusive and vibrant environment where students of all backgrounds feel welcome and safe. Widely acknowledged as a high performing school, Princes Hill SC is recognised for its impressive student academic performance, excellence across the curriculum and enduring social, emotional and personal outcomes for students. Appreciation of differences between people and awareness of individual needs, interests and abilities is central to the College ethos. Mutual respect amongst students and between students and staff is characteristic of relationships.

Evidence based practice and attention to research is important in our organisation¿s thinking and learning. Realising that students need a range of knowledge, skills, dispositions, and attitudes to live and learn sustainably and cooperatively in today¿s world, we maintain mixed ability classes up to Year 10 with a focus on differentiation of learning and challenge. Students are engaged students in the social issues of the day whilst critical and creative thinking, ethical behaviour and intercultural understanding are valued and encouraged. Knowing that wellbeing is fundamental to living well and to learning effectively, the school endorses approaches consistent with positive psychology and restorative practices.

The curriculum makes extensive use of our inner-city location for students' studies and excursions. Partnerships are sustained with nearby institutions including the City Edge Network of Schools that enrich the learning environment and culture. Consistent with the school¿s philosophy of providing students with a broad education, the College offers an extensive Camps and Outdoor Education Program utilising the recently upgraded school camp at Mirimbah at the base of Mt Buller and Mt Stirling, and other venues. Further learning extension options have included study tours to, Italy, France, China, Indonesia (Science) and Vietnam. In Year 9, all students are involved in our Wilderness Week program where all students have an extended wilderness experience.

Other Information

The important position of Timetabler may be combined with other Education Support Staff roles, potentially including (for example) Daily Organiser; Human Resources; Principal Executive Assistant. Consequently, time fraction (hours of work) and days and start/finish times may be negotiated with the successful applicant. Full-time work may be available to the successful candidate though the position is initially advertised at a 0.8 time fraction.

Applications close Monday 15 September 2025 at 11.59pm

Posted

3 September 2025

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