Office Administrator

6 days ago

Mulgrave, Victoria, Australia Austral Construction Full time $60,000 - $80,000 per year

Austral Construction is an established Engineering Contractor providing services to the Mining and Infrastructure sectors. We have a strong and proud history of delivering diverse projects on time and on budget and we embrace and execute our mission statement; 'To deliver safe, sustainable, high-quality projects and services which uphold our core values and the 'Austral Construction' legacy'.

Austral Construction is owned by global geotechnical engineering company, Keller Group plc.

We are currently seeking an experienced Office Administrator to provide critical high-level support for the east coast operations and assist the estimating team in proposals administration.

Reporting to the National Business Development & Tendering Manager, this Melbourne-based position requires a highly organised, proactive, and detail-oriented individual with strong communication skills and the ability to manage competing priorities.

Responsibilities will include:

Office Administration

  • Act as first point of contact for the office (i.e. reception),

  • Maintain office supplies, stationery, PPE/uniforms and equipment,

  • Coordinate meeting rooms, bookings and company events,

  • Support broader teams with administration tasks such as document formatting, travel bookings, filing, and meeting coordination,

  • Assist in onboarding new staff with their IT needs,

  • Provide orientation support and hardware training with new staff on their first day in the office,

  • Support IT with new staff IT hardware requests/consignments,

  • Collect bank guarantees from clients' office as requested.

Proposal & Tender Coordination

  • Assist the estimating team in the end-to-end process for preparing, formatting, proofreading, and submitting tenders, proposals, and expressions of interest (EOIs),

  • Setting up new tender files and maintaining current tender files,

  • Liaise with project managers, estimators, and technical teams to gather and compile content for proposals,

  • Monitor government and private sector tender portals for relevant opportunities,

  • Maintain and update a library of standard proposal documents, templates, project sheets, accreditation, insurances and company capability statements,

  • Ensure all submissions are delivered on time, meet client requirements, and align with company branding and strategy,

  • Support post-tender processes such as clarification responses and records management.

Position requirements:

  • 3 – 5 years of experience in a similar role, ideally combining tender/proposal coordination, and office administration,

  • Exceptional time management,

  • Advanced written and verbal communication,

  • Ability to demonstrate initiative and make good decisions under pressure,

  • High level of accuracy in preparing documents, reports, proposals, and correspondence,

  • Ability to manage multiple priorities, meet strict deadlines, and coordinate tasks across teams and departments.

What's on offer:

  • Competitive remuneration package,

  • Variety of daily tasks,

  • Working with a leader in the industry.

Successful candidates will be required to pass a full medical, online tests and inductions.

If this position sounds like the challenging & rewarding role that you have been seeking, please apply and attach a current CV detailing your suitability for the role.

Austral Construction is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of people with disabilities, Aboriginal and Torres Strait Islanders, LGBTIQ and other diversity groups.

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