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Admin Officer

2 weeks ago

Albany, Western Australia Vazeki Contracting Full time $60,000 - $80,000 per year

Job Title: Administration Officer

Location: Albany, Western Australia

Employment Type: Full-time

Company Overview

We are a leading concrete construction company based in Albany, WA, specializing in delivering high-quality concrete solutions for commercial and residential projects. Our team is committed to excellence, and we are seeking a dedicated Administration Officer to support our office operations and contribute to our ongoing success.

Position Overview

The Administration Officer will be integral to managing day-to-day office tasks, assisting with financial administration, and supporting the construction team. The role requires excellent organizational skills, proficiency in Microsoft Office applications, and experience with accounting software Xero. The ideal candidate will be proactive, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities

  • Provide administrative support to management and the construction team.
  • Maintain and update company records, databases, and filing systems.
  • Assist with invoicing, billing, and accounts payable/receivable using Xero.
  • Process and reconcile purchase orders and supplier invoices.
  • Prepare and maintain financial and project reports.
  • Coordinate meetings, take minutes, and manage senior staff schedules.
  • Handle phone calls, emails, and inquiries professionally.
  • Order office supplies and manage inventory.
  • Assist with payroll preparation and employee record-keeping.
  • Ensure compliance with company policies and industry regulations.
  • Assist in preparing documents for tenders and client proposals.
  • Liaise with clients, suppliers, and subcontractors as required.

Required Qualifications & Skills

  • Proven experience in an administrative role, preferably within construction or a related industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and adaptability to other office software including Hubspot.
  • Strong experience with accounting software Xero.
  • Excellent verbal and written communication skills.
  • High attention to detail and strong organizational abilities.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Strong problem-solving skills and a proactive approach.
  • Ability to work both independently and as part of a team.
  • Basic understanding of the construction industry and its financial processes is a plus.

Desired Characteristics

  • Strong work ethic and commitment to meeting deadlines.
  • Customer-focused with excellent interpersonal skills.
  • Positive attitude with a willingness to contribute to the company's success.
  • Professionalism and confidentiality in all matters.

Employment Conditions

  • Full-time position (38 hours per week).
  • Competitive salary based on experience.
  • Located in Albany, WA, with occasional local travel.
  • Immediate start available.

To Apply

Please submit your resume and a cover letter outlining your relevant experience and why you would be a great fit for the role. We look forward to hearing from you