Senior Team Administrator

Who We Are
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.

Urbis shaping Futures your way
The Opportunity
Urbis is seeking a Senior Team Administrator to support our high-performing Property Valuations team.

We are looking for someone with a strong background in valuations or property services administration who can confidently manage end-to-end support across job setup, reporting, and team coordination. You'll be joining a fast-paced and collaborative environment where attention to detail, strong technical capability, and a proactive approach are essential.

You will play a critical role in supporting the Directors and broader team through seamless coordination, technical document support, and high-level administration.

Key Responsibilities Include

• Managing the setup of new valuation jobs and coordinating workflow and task allocation across the team
• Assisting with the preparation of valuation reports, including populating and formatting the front end of documents, setting up calculations, and supporting layout consistency
• Conducting property-related research, such as title searches and planning information, to support valuation work
• Managing and monitoring of emails, diary scheduling, meeting and conference room bookings, catering, and video conferencing arrangements
• Creating and reconciling expense reports on behalf of Directors, including entry of receipts and supporting documentation
• Organising travel arrangements including flight and accommodation bookings, car hire and other transport logistics
• Coordinating team meetings, marketing activities, internal events and managing team-wide resources and logistics
• Providing general administrative support to the wider team including document preparation, word processing, data entry, Excel formatting and PowerPoint presentation development
• Supporting the coordination and production of tender responses and other formal documents under tight timeframes
• Assisting with monthly invoicing processes for the team and supporting Directors with timely billing coordination
• Providing a high level of technical support across Microsoft Office Suite, the Urbis Practice Management System (BST), and expense management tools
• Undertaking other administrative duties as required to support the smooth running of the team

About You

• Demonstrated experience in a similar role supporting multiple stakeholders.
• Excellent knowledge and skills in Microsoft Office suite of products (Word, PowerPoint and Excel in particular);
• Experience using the systems – BST *desirable
• High proficiency in both spelling and grammar
• Exceptional time management and organisational skills

Why Urbis?
Benefits
Urbis is committed to fostering an inclusive, flexible, and diverse work environment.
We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break.
By joining us you will receive many benefits including:

• Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
• Active mentorship by the best in the business, development of career goals and support in achieving them.
• Investment in ongoing training with all employees provided with an annual training budget.
• Monthly morning teas and regular social events to celebrate professional and personal wins.

Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.

How to Apply?
Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on "Apply for this job." Or email us at if you have any questions.

Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.