
Billing/Admin Assistant, Trademark Team
4 days ago
Billing/Admin Assistant, Trademark Team
About Gilbert + Tobin (G+T)
G+T is a leading transactions, regulatory and disputes law firm. We handle some of the most complex transactions in Australia, advising acquirers, targets and financiers. We are trusted by clients on sensitive regulatory investigations and approvals, litigation and Royal Commissions.
Our firm is committed to outstanding citizenship. We have a proud track record of delivering pro bono legal services and championing key social causes, including marriage equality and reconciliation with Australia's First Nations peoples. We also lead the way on gender equality, with the highest proportion of women partners among major Australian law firms.
About the role:
We are seeking a detail-oriented and organised professional to join our Intellectual Property team as a Trademarks Billing and Admin Assistant. In this role, you will be responsible for ensuring smooth and accurate billing processes and debtor management and supporting both lawyers and clients with financial administration.
You'll liaise closely with our Finance Team and IP Trademarks team, preparing invoices, answering billing queries, chasing client payment of disbursements, maintaining trust records, and providing clear financial reporting. The position also offers the opportunity to contribute to broader team projects and assist with general administration to support the effective operation of the practice.
Key Responsibilities:
- Manage the billing and invoicing process, including preparation, amendments, and finalisation of accounts
- Debtor management and answering invoice queries from external stakeholders
- Oversee trust account records, reconciliations, and allocation of funds for client matters
- Prepare financial reports, and provide accurate client communication on billing and trust queries
- Support the team with general administration, file management, and ad hoc project work
What we are looking for:
- Previous experience in a legal or professional services environment, ideally with billing responsibilities
- Strong organisational skills and the ability to manage multiple tasks and deadlines
- High attention to detail, accuracy, and commitment to quality
- Proficiency in Microsoft Office and legal billing/financial systems ( in particular 3E)
- A team player with excellent communication skills and the ability to work independently
- Affability and an enthusiastic and helpful attitude
What we will offer you
- A supportive and flexible work environment.
- Top of market remuneration and a range of benefits including additional annual leave, subsidised café and gym membership, end of trip facilities, exclusive retail discounts, social events and much more, which you can view here:
- Beautiful sunlit open-plan offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.
How to apply?
Please submit your interest via our careers website with a covering letter and CV.
Should you require an adjustment to participate in the recruitment process please get in touch.
We are committed to providing and maintaining a diverse and inclusive environment and a culture which fosters and celebrates difference. For G+T it is about diversity of thinking and bringing people's life experience into the mix and making sure that we are as diverse as the Australian community.
Please submit your interest via our career's website with a resume.
We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.
-
Admin and Billing Clerk
1 week ago
Sydney, New South Wales, Australia The Sydney Private Hospital Full time $60,000 - $80,000 per yearAbout the HospitalThe Sydney Private Hospital (TSPH) is a well-established 90-bed surgical and rehabilitation hospital in Ashfield, surrounded by beautiful heritage buildings and gardens. We are easily accessible by public transport and offer free on-site parking for staff.TSPH provides a wide range of surgical services (including orthopaedics,...
-
General Practitioner – Private Billing
4 weeks ago
Sydney, New South Wales, Australia Buscojobs Full timeRef : 196521 General Practitioner – Private Billing | Coastal North of Sydney Metropolitan NSWPrivate billing model : Standard appointment : $85 Long appointment : $120 Extended appointment : $150 Supportive work environment with nursing and admin support Locum for up to 2 months Details A Metropolitan NSW GP practice requires a Specialist in General...
-
Billing and Invoicing Coordinator
4 days ago
Sydney, New South Wales, Australia Dnata Airport Services Pty Ltd Full time $60,000 - $90,000 per yearPosition Title: Cargo Billing and Invoicing CoordinatorLocation: Sydney Airport, Full-TimeAbout dnata:dnata is one of the world's largest air services providers, offering ground handling, cargo, travel, and flight catering services across five continents. Our continued success is built on service excellence, innovation, and a global team of professionals who...
-
Admin Assistant
2 days ago
Sydney, New South Wales, Australia Empire Energy Full time $45,000 - $60,000 per yearEmpire Energy offers a happy, supportive and nurturing environment and would like to welcome a Junior Admin Assistant with strong values to join our family owned business. We are a 5 Star rated, reputable business specialising in Solar, Batteries, EV Chargers and Electrical. We are highly respected within the local community, and beyond, for our exceptional...
-
Billing Analyst
4 days ago
Sydney, New South Wales, Australia WiseTech Global Full time $90,000 - $120,000 per yearThe OpportunityAn exciting opportunity has arisen for a full-time Billing Analyst to join our Finance team based in our global headquarters in Sydney. The Billing Analyst will report to the Billing Manager within the Billing and Credit function with primary responsibility for ensuring accurate and timely billing to our global customer base.The business has...
-
Billing Analyst
4 weeks ago
Sydney, New South Wales, Australia WiseTech Global Full timeJoin to apply for the Billing Analyst role at WiseTech Global2 days ago Be among the first 25 applicantsJoin to apply for the Billing Analyst role at WiseTech GlobalGet AI-powered advice on this job and more exclusive features.Direct message the job poster from WiseTech GlobalSenior Talent Acquisition Specialist at WiseTech GlobalThe OpportunityAn exciting...
-
admin assistant
4 days ago
Sydney, New South Wales, Australia GRA Transport Pty Ltd Full time $40,000 - $60,000 per yearAbout the role We are seeking an enthusiastic and organised Admin Assistant to join our team at GRA Transport Pty Ltd in Chipping Norton NSW 2170. This is a casual role, providing critical administrative support to ensure the smooth running of our operations, for immediate start.What you'll be doingProviding general administrative support, including...
-
Admin Assistant
6 days ago
Sydney, New South Wales, Australia JobTech Full time $60,000 - $80,000 per yearAdministration Support Role - Property IndustryFull-Time 5 Days, No WeekendsStart ASAPNewly created role for an administration professional who has a strong interest in the Property Industry.This varied role supports the Sales department with the day to day admin, coordination and client communication, and will offer the successful candidate a long term...
-
Admin Assistant
2 days ago
Sydney, New South Wales, Australia JobTech - Talent Solutions Full time $60,000 - $80,000 per yearAdministration Support Role - Property IndustryClose To Train StationFull-Time 5 Days, No WeekendsStart ASAPNewly created role for an administration professional who has a strong interest in the Property Industry.This varied role supports the Sales department with the day to day admin, coordination and client communication, and will offer the successful...
-
Billing Analyst
3 weeks ago
Sydney, New South Wales, Australia UKG ApplyConnect Test WorldWide Full time1 month ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Billing Analyst ResponsibilitiesIncludeIssuing accurate invoicesHandling customer complaints and resolving billing issuesKeeping updated records of accounts receivableJob briefWe are looking for a Billing Analyst to undertake billing operations in our...