Panel Support Officer

2 weeks ago

Perth, Western Australia Hudson Full time $60,000 - $90,000 per year

RESPONSIBILITIES

- Supporting the Panel Support Team Leader and Managers across a regional portfolio. Liaise with relevant stakeholders on day-to-day matters via phone, e-mail and meetings as required.

- Supporting the Panel Support Team Leader and Managers to ensure contract financial administration and tracking is carried out within the relevant policies and specific allocated project budget.

- Liaise with Managers and Panels and co-ordinate internal communication activities and maintain effective liaison with the business groups, business group consultants and panel members as required.

- Collate Panel Meeting agenda items and agenda papers and organise their distribution to relevant individuals prior to meetings.

- Attend meetings and provide accurate and detailed minute-taking for all panel meetings, ensuring key discussions, decisions, and actions are captured and distributed in a timely manner

- Write up Outcome papers from each panel round and submit for approval and distribute to the business.

- Organise and coordinate Panel meetings and the annual Spring Tour as necessary including booking of relevant travel for Panel members.

- Ensure regional panel members travel, including sitting fees are within budget and their contract.

- Ensure regional panel members have appropriate approvals, consistent with GRDC's policy and are within WHS guidelines prior to travel.

- Other duties as required from time to time.

POSITION REQUIREMENTS

- Strong communication skills (verbal and written)

- Ability to work autonomously

- Demonstrated ability to take comprehensive and precise minutes during meetings, with a high level of attention to detail and accuracy

- Excellent organisational skills with the ability to multitask and re-prioritise as required

- Demonstrated ability in influencing positive outcomes

- Previous experience in positively managing client issues / relationships

- Excellent attention to detail and organisational skills

- A high degree of resilience

- Be able to maintain the highest level of confidentiality and discretion

- Must comply with all Policies, Procedures and Code of Conduct

SPECIAL CONDITIONS

- Prepared to travel as and when required.

- Must have a valid Australian Drivers Licence as deemed necessary.

- Australian Citizenship

Diversity, Equity & Inclusion at Hudson

Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen. Casual Loading *Please note for all Australian* based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.

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