Mail Production Coordinator

Work Type: Fixed-term - Full-time

Salary: $97,955 - $111,142

Grade: VPS 4

Occupation: Other

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/VEC/1882379

Mail Production Coordinator (Technical Coordinator)

Full-Time, Fixed Term (until September 2026)

VPS Grade 4.1 ($97,955 - $ 111,142, plus superannuation)

Supportive, inclusive and high-performing work culture

Based in Port Melbourne VIC 3207

Why join us

At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts State and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment.

Our vision is for all Victorians to actively participate in their democracy. Apply now to make a meaningful contribution to the democratic process.

We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience though internal working groups and committees across VEC branches.

What you will be doing

Reporting directly to the Print Production Manager, this role will assist with the ongoing operation and maintenance of mail production at the VEC's print workshop including mail insertion and printing equipment. This role will also be responsible for:

• Coordinating a small team of mail production technicians
• Actively supporting BAU and special projects relating to the delivery of printed election products and ballot material
• Communicating with third-party suppliers in relation to production requirements and contract specifications.
• Supporting the development of internal procedures and procedures, including standard operating procedures
• Gathering key information to support estimation, resource allocation, scheduling and documentation of production specifications.
• Supporting the print production team with printing and finishing

What you will bring to the role

• Demonstrated experience with mail house operations and equipment.
• Experience with operating production printing and finishing equipment is desirable.
• The ability to communicate, influence and negotiate a diverse range of stakeholders
• Experience leading and motivating teams
• Exceptional verbal and written communication skills partnered with high attention to detail
• Ability to multitask and prioritise in a fast-paced business environment
• Commitment to the VEC's core values

How to apply

All applicants must submit:

• a current CV and
• a separate document with responses to Key Selection Criteria (KSC) 6.3, 6.4, 6.7 and 6.8 as listed in the position description.
• Applications should be lodged online via the Apply Now button (below). The VEC can only accept applications lodged via Victorian Government Careers website.

Applications close at 11:59pm on Sunday, 14 September 2025.

We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply. We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all. We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail Successful applicants will be required to satisfy character clearance requirements, including but not limited to Nationally Coordinated Criminal History Check (NCCHC) and working with children check. In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants to disclose specific politic al activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities.

VEC contact details

For further information please contact Jeffrey Wong on

Applications close Sunday 14 September 2025 at 11.59pm

Posted

29 August 2025