Operations Administrator

A fantastic opportunity exists for a Full-time Operations Administrator to join our team in Cranbourne/Burnley to support our existing Grounds & Open Spaces Management team.

Why You'll love working with us

Some of the key benefits for the position and employment at Programmed, include:

• Attractive pay: Competitive pay range with annual performance and remuneration review program
• Exclusive employee perks:Access discounts and benefits with over 600 retailers, including Coles, Woolworths, BWS, Dan Murphy's, The Good Guys, JB Hi-Fi, BCF, Super Cheap Auto, and many more
• Investment in you: We're passionate about personal and professional growth, offering access to certificates, webinars, mentorship, team building workshops and practical training to help you thrive in your career
• Your well-being, our priority: Strong safety culture, generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs
• A great team environment: With supportive team members

Reporting to the Regional Manager, this position is responsible for providing high-level administrative and contractual support for Local Government Area (LGA) contracts across Yarra, Casey, Stonnington, and Boroondarra. You will ensure smooth operational processes, compliance, and coordination of resources to support business objectives.

Salary: 70K -80K

Hours: 7AM - 3PM

Location: Cranbourne/Burnley

Leveraging your strong operations background and business acumen, your key responsibilities will be to:

• Manage and maintain contractual documentation for LGAs (Yarra, Casey, Stonnington, Boroondarra).
• Ensure compliance with contractual obligations, regulatory requirements, and company policies.
• Monitor contract performance and assist with reporting requirements.
• Assist with SIMPRO system implementation and administration, including job scheduling, data entry, and reporting.
• Coordinate onboarding processes for new employees, including documentation and induction.
• Assisting with Purchase Order creation and tracking
• Support fleet management activities, including registration, servicing schedules, and compliance checks.
• Maintain accurate records for training, certifications, and compliance audits

About You

To excel in this role, you will be highly organised with experience in a similar role in contracts or local governmentl with a 'can-do' attitude and drive for operational excellence.

Additionally, you will demonstrate and possess the following:

• Strong administrative and organizational skills with attention to detail.
• Experience in contract administration and compliance processes.
• Proficiency in SIMPRO or similar job management systems.
• Knowledge of fleet management and onboarding processes.
• Excellent communication and stakeholder management skills.
• Ability to work independently and manage multiple priorities.

About Us

Programmed Property Services is a leading provider of painting, signage, building projects and open space services across a multitude of industries.  Working with Programmed Property Services means you will become part of the Programmed team: a company that encourages career development, supports flexibility and cares about your personal well-being and safety.

Work With UsJoin us on our mission to build outstanding people, strong customers and great communities. Apply today.

Our Commitment

Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOL strives for diversity, inclusion, and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientations or abilities to apply.

To learn more about working with Programmed and PERSOL, we encourage you to visit our website.