Property Administrator

2 days ago

Parramatta, New South Wales, Australia JLL Full time $50,000 - $70,000 per year

Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this job involves:
As the Property Administrator, you'll be responsible for accounts payable (AP) invoice processing and providing support regarding the use of the AP systems. You'll also monitor a high-volume, centralised inbox and address these queries. Be a part of a fast paced, high-performing team who supports our National Property and Asset Management teams. The role will be based in JLL's corporate office in Parramatta.

Please note this role is a 6 month Fixed Term Contract
A snapshot of the role:

  • Review and correct scanning and validation of all invoices into the AP systems
  • Coding of invoices and handling invoice rejections
  • Match purchase orders to invoices when processing
  • Liaison with wider Property and Asset Management team to validate purchase orders and processing
  • Assist with support queries for the AP system (ie. CAAPS, Prism)
  • Monthly audits and reporting to ensure accurate, timely invoice processing
  • General administration tasks and ad-hoc requests as determined by team leader
  • Monitoring of centralised inbox for invoices and support queries
  • Collecting and processing of all mail.
  • Co-ordination with business as required for maintenance of Supplier Master Data as required, including new vendor setups and existing vendor changes.
  • monthly reporting and audits to ensure accurate and timely processing of invoices and integrity of master data.
  • Supplier statement reconciliations as required.

Sound like you? This is what we're looking for:

  • Excellent customer service & time management skills
  • Genuine passion to work in the property industry
  • The role requires an individual who is proactive, conscientious in their work ethic, diligent and organised in their approach to day to day tasks.
  • A demonstrated ability to think laterally, accommodate change and new ideas, and most importantly, to prioritise work.
  • Strong communication, organisational and interpersonal skills
  • Computer and basic accounting literacy – MRI experience preferred

What you can expect from us:
As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.

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