Administration Assistant

Based in Blackburn (with additional suburban satellite offices), we are a highly professional, dynamic accounting and consulting services firm, providing business and taxation services to a broad client base.

Job description:

Conveniently located in the eastern suburbs of Melbourne, we are a well-established, dynamic accounting and business advisory firm, providing business and taxation services to a broad range of clients. As part of our continued growth, we are seeking an Administration Assistant to support our dedicated accounting team in our vibrant, innovative practice.

We are excited to find an individual who shares our passion for achieving the best financial outcomes for our clients, is motivated to make a difference and enthusiastic to contribute to our collaborative team.

What we offer:

• Provide the necessary training;
• Above market salary package commensurate with experience;
• A dynamic, vibrant, fun working environment;
• Genuine long-term career prospects;
• Supported professional development; we will cover training, webinar and membership costs as part of your employment;
• Autonomy;
• Convenient suburban location;
• Inclusive, highly successful client focused practice;
• Bonuses paid dependent on performance.

What we need from you:

• Strong ability to plan, prioritise and organise workload to meet agreed objectives
• Ability to delegate appropriate tasks and follow through to completion as required
• Outstanding verbal communications skills;
• Excellent written business communication and reporting skills;
• Demonstrated experience, ability and willingness to build and maintain strong working relationships – both externally and internally;
• Strong problem solving and critical thinking skills;
• High level of attention to detail.

Desirable but not essential (training can be provided):

• You must be able to demonstrate previous experience as an Administrator in a professional Accounting Practice or similar;
• Ideally you must have demonstrated experience using accounting software (Xero and CAS360);
• You must have proven experience using the ATO Tax Agent Portal;
• Intermediate-to-advanced Microsoft Office Suite skills, in particular Excel;

Your duties will include:

• Work closely with partners on developing and rolling out new initiatives
• Lead the administration team
• Oversee day to day practice operations
• Develop and maintain relationships internally and externally
• Participate and conduct regular staff training, meetings and performance review processes
• Be a part of and contribute to a positive team environment and encourage employee motivation, professional development and satisfaction
• Oversee the practice and ensuring third parties maintain a clean, tidy and accessible office
• Expand the practice to make it more profitable and meet the needs of the clients, staff and management
• Maintain practice confidentiality at all times
• Ensure consumables and equipment are kept stocked and maintained
• Attend and arrange relevant training for compliance
• Managing any conflict between staff or customers such as offering solutions
• Assist admin team in maintaining Director's diaries, make appointments and general admin support as necessary;
• Liaise with clients on behalf of the Directors;
• Complete management of Company Secretarial matters (ASIC) using CAS360;
• Assist admin team with completing compliance documents as requested;
• Assist with Lodgement of Income Tax Returns, BAS's and other necessary returns prepared for clients;
• Assist with New Company, Trust & SMSF establishments;
• Assist with ABN, TFN, GST Registrations & PAYG registrations via the ATO & ABR;
• Business name registrations & Business name renewals via the ASIC connect & business portal;
• Liaising with the ATO on behalf of clients as required;
• Assist with Bookkeeping tasks, such as payroll, preparing and lodging BAS & IAS for clients reporting figures to the ATO including Superannuation.
• Implementation of current and new ATO requirements, ensuring overall compliance;
• Full maintenance of Audit Shield – Tax Audit Insurance, liaising with clients and organising annual fee's;
• Invoice management & billing;
• Internal client database administration;
• Liaising with clients in relation to outstanding debt;
• Organisation of staff training, seminars, conferences, events & catering etc;
• Preparation of agenda, minutes, spreadsheets etc for weekly team meetings;
• Assist with the collation of end of year financial packages;
• Assist with internal matters & special projects, i.e. Tax Practitioners Board, Ezidebit, iShred;
• Assist with General admin duties, preparation of written client communications, filing, scanning, archiving etc;

If you are a team player and have a passion for public accounting and helping clients achieve the best financial outcome, then we want to hear from you.

Please attach your current resume, together with a cover letter outlining your interest in this great opportunity.

Please note, only short-listed candidates will be contacted