Company Secretariat Administrator

• Work alongside experienced professionals and senior leaders, gaining exposure to board processes and governance while developing your skills in a supportive, team-focused culture.

• Join a respected team where your attention to detail and organisational skills directly support high-level decision-making and corporate compliance.

• Hybrid working environment

Perpetual Group is an ASX-listed company (ASX:PPT) headquartered in Sydney, Australia, currently consisting of 11 leading brands across three distinct businesses: Asset Management, Wealth Management and Corporate Trust.  

As the Company Secretariat Administrator, you'll be at the heart of our corporate governance operations. This is a pivotal role where your organisational skills and attention to detail will help ensure the smooth running of board and committee processes, compliance activities, and key administrative functions.

You'll work closely with the Head of Governance & Company Secretary, Assistant Company Secretaries, and a range of stakeholders across the business, including executive assistants and committee members. Your day-to-day will involve managing calendars, coordinating meetings, preparing agendas, and supporting the production and distribution of board and committee papers. You'll also play a vital part in maintaining statutory records, lodging documents with regulatory bodies (ASIC and ASX), and keeping our internal systems up to date.

Key Responsibilities:

• Provide general administrative support to the Secretariat team, including calendar management.

• Maintain timetables for board and committee meetings and draft agendas for review.

• Assist in the production and timely distribution of board and committee papers.

• Draft shell minutes based on meeting packs.

• Ensure records are accurate, up to date, and statutory lodgements are made to ASIC as required.

• Maintain statutory records and document registers for all companies.

• Provide information on directorships and officeholders as requested.

• Ensure up-to-date certification of Officeholder KYC documents.

• Lodge documents regularly with ASX and ASIC via online portals.

• Keep intranet pages current and upload documents as needed.

What We're Looking For:

• 5+ years' administrative experience in a legal, financial, or corporate environment (preferred).

• Tertiary education desirable but not essential.

• Proficiency in Microsoft Word and Excel.

• Strong organisation, prioritisation, and coordination skills.

• Excellent attention to detail and ability to work autonomously.

• High level of verbal and written communication skills.

• Ability to anticipate needs and potential issues.

• Commitment to meeting deadlines and delivering high-quality work.

• Excellent computer/keyboard literacy.

• Ability to build effective relationships with key stakeholders.

• Strong team player who thrives in a challenging environment.

How we work  

Our unique culture is underpinned by our three organisational behaviours, Stretch, Own it, Make an impact which drive our approach of day-to-day interactions with colleagues and clients, the way we approach decision-making to the questions we ask and the problems we solve.

Employee benefits

• Work from anywhere in Australia for up to one month each year.

• An annual allowance to empower you to prioritise your personal wellbeing.

• Study support and commitment to supporting professional development.

Diversity and inclusion

• Strong commitment to all aspects of Diversity and Inclusion through a robust 7 pillar strategy.

• A growing number of employee-led networks who work to raise awareness and drive continued change.

• We support over 50 First Nations Communities, helping to secure the communities' future.  We encourage applications from Aboriginal and Torres Strait Islander People.

We're committed to creating an inclusive workplace where diversity is celebrated. No matter your background or circumstances, we aim to provide an environment where you can thrive.