Regulatory Engagement Administrator

*ASX: Powering Australia's financial markets
Why join the ASX?*
When you join ASX, you're joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

Want to know why we are a great place to work, click on the link to learn more.

*We are more than a securities exchange*
The ASX team brings together talented people from a diverse range of disciplines.

We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We're proud of the diversity of our organisation and the culture of inclusion that all our people help to build every day. Our employee-led groups are known for celebrating cultural and religious events, championing LGBTIQ+ inclusion (recently achieving AWEI Bronze), inspiring giving and volunteering, promoting gender equality, and wellbeing. We are an Employer of Choice for Gender Equality (WGEA) and a member of the Champions of Change Coalition for the advancement of gender equality in Australia.

About The Team
A role in the newly formed Regulatory Engagement team to support the General Manager, Regulatory Engagement and the entire Regulatory Engagement team.

The Regulatory Engagement team at ASX is responsible for managing and maintaining effective relationships with regulatory bodies, including ASIC and the RBA. This team ensures ASX's compliance with regulatory obligations by supporting and briefing internal stakeholders for regular, scheduled meetings between regulatory bodies and ASX stakeholders as well as responding to regulatory enquiries in a timely manner.

The team also plays a key role in monitoring and communicating regulatory developments to internal stakeholders and contributing to key internal discussions to ensure the ASX's operations align with evolving regulatory expectations.

What You Will Be Doing
Provide support to the entire Regulatory Engagement Team, including assisting with:

• Managing and administering the Regulatory Engagement mailbox
• Entering regulatory interactions into ASX's risk management system
• Coordinating all meeting logistics to ensure meetings between regulators and internal stakeholders are run efficiently, including liaising with Executive Assistants
• Managing and updating team regulatory calendars
• Assisting the team with team management, work in progress management and administration
• Assisting with the updating of regulatory agendas, and agendas and documentation for team meetings
• Maintaining files in an accurate and efficient manner
• General office support for the entire regulatory engagement team.

What You Will Bring
Must have

• At least 4 years' prior experience in an administrative role (preferably in a legal or company secretariat team)
• Experience managing calendars and logistics for executives or directors (preferably experience in supporting Board and committee calendars)

Nice To Have

• Experience working with Diligent Board Paper application and document management systems
• Experience as a legal secretary/or as an administrator in a financial services business
• Experience with document management systems

We make hiring decisions based on your skills, capabilities and experience, and how you'll help us to live our values. We encourage you to apply even if you don't meet all the criteria of this role. If you need any adjustments during the application or interview process to help you present your best self, please let us know.

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks completed as part of the on-boarding process.