Office Coordinator

2 days ago

Melbourne, Victoria, Australia Woods & Co Full time $100,000 - $120,000 per year

Woods & Co Recruitment are seeking a highly organised Office Coordinator to support daily operations across procurement, logistics, customer service, and business data management. This role is central to keeping the business running smoothly and offers a unique opportunity to gain a deep understanding of how the organisation operates.

If you're curious, detail-driven, and eager to grow in a role where you'll leave a strong footprint, this could be the perfect next step A background in administration or as a Personal Assistant could be an excellent fit for the analytical and organisational skills needed here.

What's in it for you?

  • $85,000 + Super
  • Career growth opportunities
  • A broad and varied role across procurement, logistics, and customer management
  • Work closely with both internal teams and international stakeholders
  • Exposure to all facets of the business
  • Supportive team culture and room for professional development

What do you do?

  • Provide professional and timely customer support via phone and email
  • Manage and process customer orders, including backorders, invoicing, and online portal updates
  • Liaise with international suppliers on stock availability and freight coordination
  • Maintain CRM, ERP, and reporting systems with accurate data
  • Generate and distribute key business reports (sales, backorders, stock levels, etc.)
  • Support purchasing, logistics, and stocktake processes
  • Act as the central link between customers, suppliers, and internal teams

What do you need?

  • Proven experience in office administration, coordination, operations or PA support
  • High-level organisation and meticulous attention to detail
  • Strong customer service and stakeholder management skills
  • Advanced Microsoft Office skills, particularly Excel (including VLOOKUPs)
  • Experience with ERP/CRM systems (Unleashed, Shiphero, or equivalent desirable)
  • Ability to manage multiple priorities and work in a fast-paced environment
  • A proactive, solutions-focused mindset and eagerness to grow within the role

If you are as passionate about this position as we are then please don't delay and APPLY NOW We are interviewing immediately. For a confidential discussion please contact Phoebee on OR email

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce which values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or a linguistically diverse background, all members and genders of the LGBTQI community and people with disability.

*only shortlisted candidates will be contacted

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