Personal Assistant to the Managing Director

6 days ago

Melbourne, Victoria, Australia Find The Best Agent Full time $80,000 - $90,000 per year
Personal Assistant to Director/Office Administrator

Full-Time | Salary: $80,000 – $90,000 per year

Location: Camberwell, VIC | Real Estate Experience Essential


About Us

Find The Best Agent is a market-leading vendor advocacy company, helping homeowners navigate the entire process of selling their property. We pride ourselves on our transparent, client-focused approach and are passionate about delivering outstanding results.

With a strong reputation and a rapidly growing network, we offer a dynamic and supportive environment for motivated professionals who are excited to grow with us.


About the Role

We have an exciting full-time opportunity for an experienced Personal Assistant to support our Director and take on a diverse, hands-on role.

While this position is primarily focused on Personal Assistant and administrative duties, there is scope to grow and expand into business development responsibilities within the real estate sector over time.

This role offers great variety — from executive support and project coordination, to vendor communication and marketing assistance. You'll be the trusted go-to person for the Director and play a key role in keeping operations running smoothly.


Work Schedule
  • Monday – Thursday: 9:00am – 5:00pm
  • Friday: 9:00am – 3:00pm
  • Saturday: 1 hour of remote support + 1–2 half-day Saturdays per month to support auctions

Key Responsibilities
  • Handle inbound phone and email enquiries and outbound prospect calls
  • Provide executive support: calendar, inbox, and communication management
  • Manage social media, website updates, and marketing communications
  • Oversee invoicing and general office administration
  • Maintain CRM database and sales records
  • Liaise with agents, vendors, and referral partners to coordinate property sales

  • Support project management of the full selling cycle, including:

  • Coordinating inspections and advertising

  • Managing vendor communications
  • Preparing sales documents and weekly updates
  • Contribute to business development initiatives and relationship building

What You'll Bring
  • Minimum 3 years' experience in a similar role, ideally within the real estate industry
  • Outstanding communication and interpersonal skills
  • Strong time management and multitasking abilities
  • High proficiency in Microsoft Office and digital tools
  • A proactive, flexible, and solutions-focused mindset
  • Excellent attention to detail and a strong sense of ownership
  • Self-motivated with the ability to work independently
  • Positive energy and willingness to grow within the business

What's In It For You?
  • Competitive salary: $80,000 – $90,000 per annum
  • Career development opportunities, with the potential to expand into business development responsibilities over time
  • A central Camberwell office with great views and close to local amenities
  • A collaborative, fun, and high-performing team culture
  • Work closely with an experienced Director and gain hands-on real estate experience
  • Varied role — no two days are the same

Ready to Apply?

If you're a detail-driven, motivated professional with real estate experience, we'd love to hear from you.

Email us , apply through seek, or call directly

  • Assistant Director in Training

    1 week ago

    Melbourne, Victoria, Australia The Hive Early Learning Centres Full time $60,000 - $90,000 per year

    Job description: Become an Assistant Director in TrainingAre you an experienced early childhood educator with a passion for leadership? Ready to take the next step in your career? The Hive Early Learning Centre, part of the i9 Education family, invites you to join our Assistant Director in Training (ADIT) ProgramWhy Join Us?At i9 Education, we believe...

  • Personal Assistant

    1 week ago

    Melbourne, Victoria, Australia Suburban Connect Full time $60,000 - $80,000 per year

    Suburban Connect is a consortium of global leaders in tunnelling including CPB Contractors, Ghella and Acciona Construction delivering the Tunnels South package on Suburban Rail Loop (SRL) East, on behalf of Suburban Rail Loop Authority (SRLA).We have a broad range of roles available to build our diverse and inclusive workforce, including construction and...

  • Personal Assistant

    1 week ago

    Melbourne, Victoria, Australia Curtis Partnership Full time

    The CompanyOur client, a leading professional services firm, is seeking an experienced and highly organised Personal Assistant to join their Melbourne team. This role offers a competitive salary of $80,000 - $100,000 per year, depending on experience. Key ResponsibilitiesThe Personal Assistant will provide comprehensive support to a Partner as well as the...

  • Personal Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Western Health Newfoundland Full time $90,000 - $110,000 per year

    Requisition No: 5784Executive Division: Nursing & MidwiferyDivision: Deputy of Executive Director N&MW - 2Program: Deputy of Executive Director N&MW - 2Department: Office of Deputy of Executive Director N&MW - 2Enterprise Agreement: Varied Health and Allied Services, Managers and AdJob Function: Administration & LeadershipProject:Location: Sunshine...

  • Assistant Director

    6 days ago

    Melbourne, Victoria, Australia Department of Agriculture, Fisheries & Forestry Full time $120,000 - $180,000 per year

    Who we areBiosecurity Operations Division delivers nationally integrated biosecurity and imported food regulatory activities to ensure goods, conveyances and travellers meet Australia's import requirements. Division operations include policy and regulatory control setting across imported food and biosecurity risk pathways, as well as the delivery of...

  • Assistant Director of Nursing

    6 days ago

    Melbourne, Victoria, Australia Western Health Newfoundland Full time $120,000 - $180,000 per year

    Requisition No: 5382Executive Division: Nursing & MidwiferyDivision: Deputy of Executive Director N&MW - 1Program: Deputy of Executive Director N&MW - 1Department: Deputy Executive Director of N&MW - 1Enterprise Agreement: Nurses and Midwives (Victorian Public Health SectoJob Function: Administration & LeadershipProject:Location: SunshineEmployment Type:...

  • Receptionist & Personal Assistant

    1 week ago

    Melbourne, Victoria, Australia Tammy Lobato Wigs Full time $40,000 - $60,000 per year

    Receptionist/PA required to assist Hair Solutions business initially one day per week and then growing to several days and days will be negotiable.Our business is growing in demand and expanding throughout Australia. We need a dynamic, compassionate and resourceful person to join our team to assist our clients and our staff. The role will initially be to...

  • Divisional Director Assistant

    1 week ago

    Melbourne, Victoria, Australia Northern Health Full time $80,000 - $120,000 per year

    Reference Number:52109:Divisional Director AssistantEmployment Type:On Going Full Time (FT)Location:Northern Health (All Campuses)About Northern Health:As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive...

  • Personal Assistant

    17 hours ago

    Melbourne, Victoria, Australia Peter MacCallum Cancer Centre Full time $74,000 - $82,000

    At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to...

  • Regional Director

    2 weeks ago

    Melbourne, Victoria, Australia The CFO Centre Australia Full time $120,000 - $180,000 per year

    Regional Director – Melbourne, VICThe role will suit an experienced CFO looking to move beyond just "the numbers" and reinvent themselves, or it may suit an experienced BDM, sales & marketing professional, or former CEO.Make a difference to the lives of SME business ownersThe CFO Centre is transforming the lives of business owners by providing them with...