Personal Assistant to the Managing Director

1 week ago

Melbourne, Victoria, Australia Find The Best Agent Full time $80,000 - $90,000 per year
Personal Assistant to Director/Office Administrator

Full-Time | Salary: $80,000 – $90,000 per year

Location: Camberwell, VIC | Real Estate Experience Essential


About Us

Find The Best Agent is a market-leading vendor advocacy company, helping homeowners navigate the entire process of selling their property. We pride ourselves on our transparent, client-focused approach and are passionate about delivering outstanding results.

With a strong reputation and a rapidly growing network, we offer a dynamic and supportive environment for motivated professionals who are excited to grow with us.


About the Role

We have an exciting full-time opportunity for an experienced Personal Assistant to support our Director and take on a diverse, hands-on role.

While this position is primarily focused on Personal Assistant and administrative duties, there is scope to grow and expand into business development responsibilities within the real estate sector over time.

This role offers great variety — from executive support and project coordination, to vendor communication and marketing assistance. You'll be the trusted go-to person for the Director and play a key role in keeping operations running smoothly.


Work Schedule
  • Monday – Thursday: 9:00am – 5:00pm
  • Friday: 9:00am – 3:00pm
  • Saturday: 1 hour of remote support + 1–2 half-day Saturdays per month to support auctions

Key Responsibilities
  • Handle inbound phone and email enquiries and outbound prospect calls
  • Provide executive support: calendar, inbox, and communication management
  • Manage social media, website updates, and marketing communications
  • Oversee invoicing and general office administration
  • Maintain CRM database and sales records
  • Liaise with agents, vendors, and referral partners to coordinate property sales

  • Support project management of the full selling cycle, including:

  • Coordinating inspections and advertising

  • Managing vendor communications
  • Preparing sales documents and weekly updates
  • Contribute to business development initiatives and relationship building

What You'll Bring
  • Minimum 3 years' experience in a similar role, ideally within the real estate industry
  • Outstanding communication and interpersonal skills
  • Strong time management and multitasking abilities
  • High proficiency in Microsoft Office and digital tools
  • A proactive, flexible, and solutions-focused mindset
  • Excellent attention to detail and a strong sense of ownership
  • Self-motivated with the ability to work independently
  • Positive energy and willingness to grow within the business

What's In It For You?
  • Competitive salary: $80,000 – $90,000 per annum
  • Career development opportunities, with the potential to expand into business development responsibilities over time
  • A central Camberwell office with great views and close to local amenities
  • A collaborative, fun, and high-performing team culture
  • Work closely with an experienced Director and gain hands-on real estate experience
  • Varied role — no two days are the same

Ready to Apply?

If you're a detail-driven, motivated professional with real estate experience, we'd love to hear from you.

Email us , apply through seek, or call directly

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