Examination Coordinator

About us:

The Australian and New Zealand College of Anaesthetists (ANZCA) incorporating the Faculty of Pain Medicine, is an internationally recognised specialist medical education institution responsible for the training, examinations, specialist qualification, and continuing professional development of all anaesthetists and pain medicine specialists in Australia and New Zealand.

The college's purpose is to serve our communities by leading high quality patient care in anaesthesia, perioperative and pain medicine, optimising health and reducing the burden of pain.

About the opportunity:

The Examinations Coordinator, Faculty of Pain Medicine (FPM) is responsible for the coordination of the formal assessments of the pain medicine training program, including:

• Coordinating the Fellowship examination and Foundations MCQ Examination.
• Coordinating long case assessments.
• Managing stakeholders effectively and providing timely and accurate communications.
• Maintaining accurate exam data in an exams management system and training ePortfolio.
• Coordinating the assessment of clinical case studies.
• Administering and supporting the FPM Examination Committee and its working groups.

In 2026, a new examination process is being introduced requiring a robust communications plan and change management.

The Examinations Coordinator reports to the FPM Operations Manager. This role is offered as a 12-month fixed term contract.

It is a requirement of this role to attend examinations and committee meetings which take place after hours and on weekends. In addition, there is a need for flexibility to work additional hours during peak periods or in order to achieve deadlines when necessary. There will be some interstate travel on occasion. There is a Time In Lieu (TIL) policy that applies for any additional hours.

Keys to your success:

This role would be a great fit for someone who is service-oriented and highly organised. Specifically, you will have:

Essential

•    Sound experience in a senior administrative position gained in a professional environment that has involved:

o    Strong experience coordinating professional high-stakes examinations.

o    Experience in stakeholder and process management.

o    Experience with online exam build and delivery

•    Well-developed organisational, logistics management with the ability to manage complex processes and systems and personal time management skills, the ability to effectively prioritise and handle conflicting priorities.

•    Excellent attention to detail and follow through.

•    Sound written communication skills with the ability to accurately prepare correspondence, exam collateral, agendas and minutes.

•    Excellent interpersonal and verbal communication skills, the ability to develop and maintain collaborative and constructive work relationships.

•    Sound judgement, initiative, negotiating and problem-solving skills and the ability to identify when matters need to be attended to and take the appropriate action.

•    The ability to observe high levels of confidentiality and discretion when dealing with exam arrangements and results.

•    Sound analytical skills, the ability to review and identify opportunities for improvement.

•    Excellent customer service focus, a desire to deliver a high level of service to Fellows and trainees.

•    Experience working in regulatory environments with the ability to interpret policy and regulations.

•    PC Skills:

o    Advanced – Microsoft Office.

o    Aptitude to learn and become proficient using the exams system and training ePortfolio.

o    Aptitude to learn and become proficient using the in-house database system iMIS.

Desired

•    Relevant experience working in an education and or training environment.

•    Experience or exposure in a professional education and or committee environment.

•    A degree qualification in education and or training.

What we can offer you:

We offer employment benefits and a working environment that contribute to our people's health, safety and wellbeing, personal and professional development and support an inclusive, equitable, and respectful college culture.

•    Join a purpose driven organisation with a team of individuals passionate about improving educational opportunities for health professionals

•    A competitive remuneration package including full FBT exempt salary packaging 

•    Be part of an experienced, highly motivated team of professionals

•    Excellent staff benefits – additional leave over the Christmas period, additional personal leave, health and wellbeing offerings, market leading parental leave, staff recognition program, member advantage program with access to discounted lifestyle benefits and leisure activities

•    Flexible, hybrid working options

•    Free confidential counselling service to support our staff and their close family through life's challenges via our Employee Assistance Program

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation or age. We strongly encourage Aboriginal, Torres Strait Islander and Māori applicants to apply for any of our current opportunities.

Next steps

Apply now and take the next step towards a rewarding and long-term career within a progressive environment. Our application process will require you to submit your current resume and a cover letter. We will progress suitable candidates through the hiring process as soon as we can.

If selected, we will contact you to discuss your application on the phone, you will be invited to meet with us at the college and from there, complete a few background checks. We will help you through this process. If we identify potential candidates prior to the advertised closing date, we may close the advertisement sooner than the closing date. Therefore, we encourage you to apply promptly if you are interested.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace, so please let us know what you need.

For more information about ANZCA or for a copy of the position description, please email Nuzee