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Operations & Rostering Coordinator

2 weeks ago

Adelaide, South Australia Novatech Creative Event Technology Full time $60,000 - $80,000 per year
Are You the Master of Coordination?

Are you someone who stays sharp and focused when things move fast? Lives for a perfectly timed plan and gets a genuine buzz from turning organised chaos into seamless execution.

This isn't a quiet desk job in a sleepy office. This is Novatech Creative Event Technology, South Australia's live event powerhouse, and we're looking for an Operations & Rostering Coordinator to help keep our legendary shows on the road.

If you love bringing people, gear, and schedules together like a backstage wizard, and want to be part of something truly epic, this role might just be your next big cue.

Who Are We?

We're Novatech Creative Event Technology. If it's loud, bright, brilliant, and unforgettable in South Australia (and increasingly across Australia and beyond), chances are we're behind it.

Think:

  • AFL Gather Round? That was us.
  • LIV Golf's Australian debut? Us.
  • Rufus Du Sol, Dom Dolla, Cold Chisel? All us.
  • Vivid Sydney, Light Cycles Kyoto, Adelaide Festival, Adelaide Fringe? Still us.

We're not just a leading AV company, we're a team of 80+ passionate professionals delivering world-class event experiences across audio, lighting, vision, and rigging. Every project is different. Every deadline is real. And every crew member plays a key role in making it happen.

Our purpose? Master the Experience. No excuses. No exceptions.

The Role: The Backbone Behind the Scenes

You're not just scheduling shifts. You're helping run the engine room of some of the biggest live events in the country. Before the lights go on and the bass drops, you're the one making sure the right crew is in the right place, with the right gear, at the right time.

Here's what you'll be doing:

  • Rostering & Scheduling: Coordinating shifts for both permanent and freelance crew based on project requirements. Flexibility and accuracy are key.
  • Payroll & Leave: Managing time sheets, TOIL, and staff leave in collaboration with the Operations Manager.
  • Compliance & Training: Keeping licences and certifications current, booking training, and maintaining a focus on safety and standards.
  • Travel & Freight: Booking crew travel, managing vehicle and freight logistics, and staying on top of event requirements and budgets.
  • Onboarding & Admin: Supporting onboarding and inductions, raising purchase orders, and handling reporting and admin with precision.
  • Out-of-Hours Coordination: This is a 24/7 industry. Early starts, late finishes, and occasional weekends are part of the game, and we back our team to deliver when it counts.
Who You Are

This role calls for someone with sharp attention to detail, a calm head, and the ability to juggle a lot at once. You don't just react, you plan, anticipate, and adapt.

You'll thrive in this role if you:

  • Have experience in rostering, workforce coordination, logistics, or event operations.
  • Understand the pace and pressure of the live events world or can keep up with it.
  • Can build strong relationships with internal and external stakeholders.
  • Are confident using scheduling and workforce management tools (Personnel Manager experience is a big plus but not essential).
  • Communicate clearly, professionally, and with purpose.
  • Are level-headed, solutions-focused, and comfortable making decisions under pressure.
  • Want to be part of a team that shows up, works hard, and has each other's backs.
Why Join Novatech?

We don't just deliver events, we build careers. Here's what you'll get when you join the team:

  • Access to Australia's biggest gigs, from major music tours to iconic festivals.
  • A high-performance culture with real support, recognition, and development opportunities.
  • A dedicated Professional Development Fund to help pay for external training and courses.
  • Health & wellbeing support (EAP, health insurance, flu shots, coaching & more).
  • Strong team environment that values your contribution and invests in your growth.
  • Top-tier conditions including industry-leading contracts, loyalty leave, allowances, and referral bonuses.

This isn't just a job. It's your chance to play a key part in experiences people remember for the rest of their lives.

Ready to Step Up?

If you've got the skills, the drive, and the desire to be part of something big, hit apply now. Show us you're ready to be the calm in the chaos and the force behind the scenes.

Let's coordinate the chaos and bring the show to life, together.