Medico-legal Executive Assistant

Utilise your administration expertise to provide support and advice to Victorian Institute of Forensic Medicine
- Fixed-Term, Full-Time position for 12 months
- Opportunity to work with a high-performing and passionate team in the Victorian Public Service
- VPS Grade 3: $73,842 - $89,661 plus superannuation.

About the business unit
Coronial Admissions and Enquiries (CAE) provides a 24-hour service that is the first point of contact for coronial and forensic pathology processes. The office coordinates the activities related to the initial phase of the Coroner's investigation into deaths. These activities principally concern an assessment of the body and the gathering of information, much of which is medical in nature.
About the role
The Medico-legal Executive Assistant provides office administrative and stenographic support for the Duty Coroner and Pathologists, which forms part of the Coroners Court of Victoria investigation into a reported death.
This position is part of a multidisciplinary team and the Medico-legal Executive Assistant participates in shift work on a seven day a week roster.

**Some of your duties will include**:

- Providing executive assistance to the Assistant Manager, the Coroner and the CA&E team on duty.
- Performing case related data entry, preparing documents, collating information received and create case files for the Coroner and the team on duty, in support of the investigation process.
- Preparing and distributing case lists for daily Duty meetings and providing secretarial support at the meetings including transcription of decisions and outcomes onto the relevant case management systems for the Coroners Court of Victoria (CCOV) and VIFM.
- Managing patient medical records and VIFM records and files.
- Supporting all functions of the CAE, including taking reports of certain deaths, managing telephone enquiries and correspondence as well as undertaking the follow up and collection of additional information.

To learn more about this role before applying, please read the attached position description.
About you

**To be successful in this role, you will have**:

- Proven experience in medical or health administration with demonstrated experience working as a member of a multi
- disciplinary team.
- Excellent verbal and written communication skills and familiarity with handling medical records and sensitive personal health information.
- Exceptional organisational skills including ability to implement improvements to office systems including filing and records management systems.
- A high level of computer literacy, including use of database systems and electronic transcription systems.
- The ability to work calmly and consistently under pressure, to deal with competing priorities and to meet inflexible deadlines in a challenging and sensitive work environment.

Shift / On call / Weekend requirements
- Ability to participate in shiftwork on a seven day a week roster.

How to apply

**FOR INTERNAL VPS EMPLOYEES**:
**MANDATORY VACCINATIONS**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine.
Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

**Acceptable evidence includes**:

- COVID-19 digital certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.

**CHILD SAFE STATEMENT OF COMMITMENT**:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.