Legal Executive Assistant Ip Law Firm

7 days ago

Melbourne, Australia Legal People Full time

Exceptional team culture-friendly, down to earth and inclusive
- Use your initiative, be involved and enjoy variety
- Flexible work from home options - you choose

Excellent career opportunity for a talented Legal Secretary to consolidate their career at this sought after law firm and become their Executive Assistant.

**It's all about you**:
As a key member of the team you'll enjoy working in a fast paced environment where you can use your initiative and play an active role in ensuring the smooth running of your team's practice.

Providing secretarial and administrative support to a Partner, Special Counsel and Senior Lawyers some of your duties will include, but not be limited to:

- undertake patent, trade mark and legal support (e.g. oversight of electronic matter management tools/resources);
- general administrative support;
- provision of paralegal services (as required);
- filling and matter management;
- utilise Foundation IP to track patents/liaise with Patents Office;
- oversee billing and invoicing;
- manage corporate travel;
- provide back up support to the Administration Team (as required); and
- preparation of reports, documents and statistics (as required).

**Skills and experience we'd love**:

- at least 4 year's previous experience as a Legal Secretary/Assistant
- demonstrated experience in supporting professionals in a fast-paced environment;
- excellent analytical, problem solving and decision making capabilities;
- strong technical skills (e.g. Office 365, IP software and portals*)
- experience supporting patent professionals in pre-litigation dispute resolution and patent office procedures;
- highly developed communication skills at all levels; and
- highly organised and able to manage competing priorities and meet strict deadlines.
- Proficiency in Foundation IP and Actionstep will be an advantage but is not compulsory.

**Let's talk...**
In return our client offers a variety of options to allow it's staff to prioritise both work and personal responsibilities. These include flexible working arrangements (including working from home), competitive salary packaging, health and well being programs and an annual all-staff Retreat.

**Alternatively, for a confidential discussion please contact**:
Rosie Mamic on 9098 8775 or Laine McKenzie on 9098 8774

Level 40, 140 William Street, Melbourne 3000

Quoting Ref. No.: 3561318

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