Office Manager

4 days ago

Surfers Paradise, Australia This is Australia Migration Services Full time

About the business:
Founded in 2001, _**This Is Australia**_ has progressively grown to be one of Queensland’s largest migration practices, purely dedicated to migration law.

Built on professionalism and ethical standards, we have successfully assisted thousands of overseas individuals, families, and corporate clients with their migration matters. Our registered migration agents (RMA) combined, have near 60 years’ experience with our practice.

This Is Australia is a recognised brand in Australia amongst migrants, students, education providers. We pride ourselves in our brand and reputation and maintain superior standards of ethical practice.

About the role:
As the Office Manager, you will be responsible for the following tasks and duties:

- Maintains office services by organizing office operations and services;
- Managing staff to co-ordinate payroll, controlling correspondence, designing filing systems, monitoring software updates (LEAP Software) and LEAP operations and compliance by all staff members;
- Managing and reviewing and approving supply requisitions, assigning and monitoring clerical functions;
- Maintains office efficiency by designing and implementing office systems, layouts and equipment/office supplier procurement;
- Managing and maintains office staff by recruiting, directing human resources with the selection and training of employees;
- Maintains office staff results and targets by coaching, counselling and disciplining employees; planning, monitorin and appraising job results;
- Completes operational requirements by scheduling and assigning employees; following up work results;
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, making necessary adjustments
- Managing accounts and records of the office by co-ordinating staff and directing to achieve financial objectives by monitoring the annual budget, scheduling expenditures, analysing variances, initiating corrective actions;
- Keeps director informed by reviewing and analysing special reports, summarizing information, identifying trends;
- Maintains professional and technical knowledge by attending training, educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies;
- Monitoring to ensure office equipment, tools, supplies and data are maintained;
- Managing the compliance with occupational health and safety requirements and other relevant law (local authority, State or Federal) for compliance with policy and procedure in the office;
- Contributes to team effort by accomplishing related results as needed;
- Managing historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

About You:
Skills Required:

- Sound knowledge and experience with LEAP Migration Manager is highly desirable, however experience in other practice management software may be considered.
- Able to work autonomously with a professional manner at all times
- General office management and ability to work with others
- Able to communicate effectively

Pay: $70,000.00 - $80,000.00 per year

**Benefits**:

- Professional development assistance
- Salary packaging

Schedule:

- Monday to Friday
- No weekends

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 23/05/2025

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