Corporate Secretariat Paralegal

**About Us**
- Santos provides reliable, affordable energy for progress and seeks to provide lower carbon energy over time.

Santos is a global energy company with operations across Australia, Papua New Guinea, Timor-Leste and the United States.

At Santos, our goal is to be a global leader in the energy evolution to low-carbon fuels that help the world decarbonise and continue to provide the reliable, affordable energy the world needs for modern life and human progress.

Santos is an important Australian domestic gas supplier and LNG supplier in Asia. We are committed to supplying critical fuels such as oil and gas, and abating emissions through carbon capture and storage, energy efficiency projects, use of renewables in our operations and high-quality offsets. Santos will also seek to develop low-carbon fuels as customer demand evolves.

For 70 years, Santos has been working in partnership with local communities, providing jobs and business opportunities, safely developing natural gas resources and from there powering industries and households.

Santos seeks to deliver long-term value to shareholders through our diverse portfolio of high-quality, long-life, low-cost oil and gas assets, carbon storage resources and infrastructure.

The Santos portfolio is value accretive and resilient across a range of decarbonisation scenarios. Santos has a climate transition action plan that will continue to evolve for the global energy evolution.

Santos has a regional operating model with a strong local focus. The Company’s operating structure comprises three regional business units focused on enabling and executing corporate strategy. Two divisions - Santos Energy Solutions and Santos Upstream Gas and Liquids - are accountable for global portfolio management and strategy.

**About the Role**
- Based at our global headquarters in Adelaide, this role is a lynch pin supporting Corporate Secretariat team in the delivery of key governance activities for an ASX top 20 organisation.

Operating in a structured and fast paced environment, this role delivers outstanding administrative support activities to enable smooth coordination, running and delivery of Corporate Secretariat governance activities across the Santos Group.

The role requires excellent attention to detail with the ability to manage competing and tight deadlines, to deliver key activities, including:

- Assist in managing the operations of Santos Group subsidiary companies.
- Support the preparation and delivery of Board and Executive Committee meetings, including drafting agendas, coordinating the submission of draft and final papers, and managing meeting logistics (venue, catering, etc.).
- Distribute Board and Executive Committee materials via the Diligent platform.
- Help manage the Board and Committee calendars as needed.
- Maintain accurate corporate records, both electronic and physical, including company registers.
- Oversee licence management for software used by the Corporate Secretariat team with external vendors.
- Liaise with internal and external stakeholders, including external agents, regarding meeting arrangements, document execution, governance requirements, and invoicing.
- Assist the Corporate Secretariat team with budget tracking and internal reporting.
- Support the planning and execution of Santos' quarterly, half-year, annual reporting, and Annual General Meeting.
- Assist in verifying external reports by managing the Atticus verification software.
- Identify and implement process improvements within the Corporate Secretariat function.
- Prepare and lodge forms with government agencies such as the Australian Securities and Investments Commission (ASIC) and other regulators.
- Perform general administrative tasks, including processing expenses and invoices, and reviewing them against fee estimates and internal reports.

**About You**
- We are seeking an individual with 5 plus years’ experience in a paralegal, executive or administrative assistant role or equivalent, ideally having worked in a legal or corporate secretariat team.

**Supporting a Diverse Workforce**
- Santos acknowledges that we operate on the traditional lands of Aboriginal people. We recognise the traditional rights to maintain the culture, identities, traditions, and customs on their country. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are essential to our ongoing success.
- We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us different.

Australian Aboriginal and / or Torres Strait Islander jobseekers are strongly encouraged to apply.

**How to Apply**
- Applications must be submitted via the online recruitment system before COB Tuesday 11th of March 2025.
- A requirement o