Experienced Administration Assistant

2 days ago


Footscray, Australia First Choice Allied Health Full time

**Experienced Administrative Assistant**

**First Choice Allied Health (Footscray)**
- Casual/Full time
- Supportive team and learning culture
- Great team environment
- Clinic Based role

**About us**

First Choice Allied Health is a NDIS registered provider, offering a comprehensive range of health services including Speech Pathology, Occupational Therapy, Psychology and Podiatry along with a team of professional therapists. We are an allied health clinic that primarily provides assessment and intervention to clients across a range of ages.

An exciting opportunity exists for an experienced administration assistant to join the First Choice team in a Casual (Full Time potential) based in Footscray, VIC.

**The main duties of this position are**:
The Office Administrator will work closely with the rest of the admin team, clinicians and Practice Manager to:

- Ensure our clients and their families receive an excellent service
- Ensure a smooth client journey through our service from referral, booking, clinic admin and billing:

- Use client management software to ensure timely and accurate client bookings with appropriate clinicians.
- Ensure all paperwork is completed fully and accurately
- Diary and wait list management
- Support clinicians with administrative tasks (such as sending correspondence, scanning and filing).
- Ensure compliance in service delivery (Medicare, NDIS, DVA, 3rd party payers, WorkCover)

**About You**
- Ability to prioritise task with excellent attention to detail.
- Previous experience working as an administration assistant.
- Excellent communication skills, both in-person and in-writing.
- A quick learner and willing to learn our internal systems.
- Good computer skills (able to use Microsoft Office with ease).
- Some experience with NDIS is desired but not essential
- Professional in representing our practice
- Reliable and keen to maintain high standards
- Warm and friendly with a positive attitude
- Must have valid Australian working rights
- We are looking for someone who is available from Monday - Friday, from 9.30 am - 6.00pm.

**What's on offer?**

Hr rate: from $30/hr plus superannuation, commensurate with your skills and experience.

**Why work with us?**
- We’re a team of fun, bubbly and supportive individuals.
- You’ll be part of a supportive team that treat each other like family.
- You’ll be part of making a difference to people and families by ensuring the clinic is running smoothly, creating WOW experiences for clients and a warm, fun and welcoming place to be.
- You enjoy a fast paced and challenging role in a company that prides itself on care.

**Salary**: From $30.00 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- FOOTSCRAY, VIC 3011: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you available to work Monday - Friday, from 9.30am - 6.00pm?

**Experience**:

- Microsoft Office: 1 year (required)
- Administration: 1 year (required)

Work Authorisation:

- Australia (required)

Work Location: In person



  • Footscray, Australia Ace Care Services Full time

    **Are You Ready to Make a Difference in the NDIS Community?** We are on the lookout for a dedicated and experienced **Administration Assistant** to join our dynamic team. If you have a background in the Disability, Social Work, or Health sector and are passionate about supporting individuals to live their best lives, we’d love to hear from you! **Why...


  • Footscray, Australia One Aus Care Full time

    **The Role** We are seeking a proactive and organised **Administration Assistant** to join our growing team. This role is essential in ensuring smooth day-to-day operations, providing administrative support to consultants, and assisting with client communications. **Key Responsibilities** - Provide general administrative support to the team, including...


  • Footscray, Australia Niño Early Learning Adventures Full time

    Niño Early Learning Adventures is currently seeking an **Administration Assistant **to join our team. This position will be based at our beautiful centre located in Footscray. These positions are working on a part time basis working 37.5 hours per week on a rotating roster Monday to Friday from 6.30am to 6.30pm. **Key responsibilities**: - Meet and greet...


  • Footscray VIC, Australia Vanguard Consultants Full time $57,600 - $60,800 per year

    The RoleWe are seeking a proactive and organised Administration Assistant to join our growing team. This role is essential in ensuring smooth day-to-day operations, providing administrative support to consultants, and assisting with client communications.Key ResponsibilitiesProvide general administrative support to the team, including document preparation,...


  • Footscray VIC, Australia One Aus Care Full time $57,600 per year

    The RoleWe are seeking a proactive and organised Administration Assistant to join our growing team. This role is essential in ensuring smooth day-to-day operations, providing administrative support to consultants, and assisting with client communications.Key ResponsibilitiesProvide general administrative support to the team, including document preparation,...


  • Footscray, Australia Asylum Seeker Resource Centre (ASRC) Full time

    Administration & Office Support - Administrative Assistants - Footscray, VIC - Part time 13/2/2025 - Values-driven Organisation - Part-time role, 4 days a week onsite - Excellent employee benefits About the Asylum Seeker Resource Centre Founded in 2001, the Asylum Seeker Resource Centre (ASRC) is Australia’s largest human rights organisation providing...


  • Footscray, Australia Infinite Talent Group Full time

    Our client, a well-established and leading distributor are seeking a capable and experienced Office Administrator/PA. An exciting opportunity exists to join this dynamic business for a capable and component Office Administrator/PA to provide support to the National Sales Manager, including booking travel, processing expenses, ordering supplies, and...


  • Footscray, Australia YAY Today - NDIS Support Services Full time

    **Job Title**: Experienced Female Mental Health Support Worker **Location**:Footscray and Surrounds **Salary**: $33.00 - $40.00 per hour (based on experience) **Job Type**: Casual **About the Role**: We are seeking a compassionate, reliable, and experienced **Female Mental Health Support Worker** to join our dedicated team. You will provide high-quality,...


  • Footscray, Australia State Trustees Limited Full time

    **Footscray location, with flexible work from home and office arrangement**: - **12 month contract**: - **Salary $70,710 plus super pro rata**: - **Applications close 5 December 2024** **About State Trustees** We are the public trustee of Victoria with a strategic vision to support Victorians in protecting and growing their legacy and financial...


  • Footscray, Australia Doutta Galla Aged Services Full time

    Doutta Galla Aged Services' vision is to provide residential aged care service options which are affordable and inclusive of people with diverse experiences and backgrounds. We have a great opportunity for an experienced, professional and customer service focussed Administration Officer where you will be responsible for administration relating to asset...