Co Secretary and Legal Counsel Admin

2 weeks ago

Sydney, Australia Messina Talent Full time

Professional and supportive company culture
- Busy position that will help you expand your skills expertise
- Strong company in growth phase

**About our client**

This is a newly created role within the expanding Corporate Secretariat team of an ASX listed financial investment firm. They need someone who can balance a mix of assistant company secretarial support, with team collaboration by being a proactive and inclusive team member with a ‘how can I help’ attitude.

**About the position**

You will provide a broad range of support to the entire team of the Director of Legal Counsel, the Deputy Company Secretary, and the Assistant Company Secretary. This is an important function in ensuring the effectiveness of the day to day operations of the Corporate Secretariat team by assisting with document management, monitoring regulatory communications, monitoring that all documentation and processes follow best practice corporate governance policy and procedures, as well as general assistance in administration matters.

**Some of the key responsibilities**
- Manage Document Management system (execution, tracking etc)
- Support Legal and Corporate Secretariat Projects/ Audits
- Support with Diligent Boards System
- Support with Diligent Entities System (updating data)
- Assist with routine KYC requests
- Administrative tasks such as filing documents, records, registers etc
- Support broader finance team with requests for CoSec documents or routine tasks
- Invoicing

**About you**
- 3 + years in company secretarial support
- Working knowledge and use of Diligent Entities and Diligent Board Portal (or similar electronic company secretarial database), Microsoft Office suite (Outlook, Excel, PowerPoint, Word)
- Proactive, with energy and commitment for working in a dynamic environment
- Maturity to interact with senior executives and manage expectations
- Flexibility and resilience to manage rapidly changing priorities and demands

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