Project Site Coordinator

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems. Wabtec is focused on performance that drives progress, creating transportation solutions that move and improve the world. Wabtec has approximately 27,000 employees in facilities throughout the world. Visit the company’s new website at:

It’s not just about your careeror your job title it’s about who you are and the impact you are going to make on the world. Do you want to go into uncharted waters do things that haven’t been done to make yours and someone else's life better? Wabtec has been doing that for decades and we will continue to do so Through our people, leadership development, services, technology and scale, Wabtec delivers better outcomes for global customers by speaking the language of industry.

This position is responsible for conducting and maintaining project administration services, whilst supporting the Project Manager and Construction Manager to co ordinate projects

This position also includes other company support functions such as Finance support to the Project Manager, Quality Management and Occupational Health and Safety.

**Responsibilities**:

- Promote and ensure the highest standards of health, safety and environmental management systems are implemented and adhered to.
- Carry out Administrator functions and daily tasks (flight bookings, mobilisation bookings and accommodation bookings).
- Carry out Coordination functions and daily tasks (managing project lookahead spreadsheets and rostering reports).
- Administering the project schedules, timelines and milestones with input from other team members.
- Check daily diaries and site documentation.
- Attend weekly meetings with the Project Team.
- Provide Document control as required by the project.
- When requested act as SRP (Site Responsible Person) for the site team.
- Manage the purchasing of project office requisites such as stationary, office equipment and consumables.
- Manage project office reception when required, including incoming & outgoing mail/packages, office appointments and meetings.
- Assist finance in the preparation and consolidation of time sheeting, invoicing, reporting, general administration and as required.
- Coordinate OH&S and HR administration, in conjunction with head office, as required.

Qualifications and Skills

Essential
- Post-secondary and Administration Qualifications.
- Substantial experience working as a Project Administrator in an Engineering / Construction Environment.
- Experience in Project Co ordination.
- Advanced User of Microsoft Office Suite.

Preferred
- Local resource to Port Hedland.
- BHP, Roy Hill, Rio Tinto & FMG flight and accommodation booking experience.
- Experience working within rail industry on rail projects or with RIW/ERMS/SAP.
- Previous Project experience, working with FIFO resource.
- Prior experience operating timesheeting software.
- Prior experience using document control software.
- Well-developed analytical skills including the ability to analyse and interpret information from numerous sources, prepare and present analysis and reports, deal with challenges creatively and achieve business focused solutions.
- Excellent written and verbal communication skills, including the ability to liaise and consult effectively with internal and external stakeholders.
- Demonstrated experience in setting up and maintaining project schedules on platforms available.
- Advanced skills and experience of MS Office products (Word, Excel and PowerPoint).
- Experience in performing a similar role supporting projects.

Wabtec Corporation is committed to taking on the world’s toughest challenges. In order to fulfill that commitment we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles people like you Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.