Executive Support Officer

4 days ago

Sydney, Australia Charterhouse Full time

**Executive Support Officer - NSW Government**
- **$43.20 per hour + super**:

- **Immediate start - Initial 6 month contract with view to extend**:

- **Parramatta location with occasional days required in the CBD office/Hybrid**:

- **Full time, 38 hours/week**

**Responsibilities include but not limited to**:

- Assess and prioritise requests to facilitate the optimal use of the executive’s time
- Manage the Executive Directors calendar/diary, information flow, records and correspondence
- Coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda
- Draft and prepare correspondence, agendas, minutes, presentations and briefing notes
- Gather, collate and provide background information for the executive to support informed decision making and planning
- Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery
- Build and maintain relationships with other business areas

**Skills & Experience**

To be successful, you ideally would have:

- Previous experience in an Executive Assistant or Executive Support role
- High level diary management skills
- Demonstrated high level interpersonal and communication (written and oral) skills with an ability to build and maintain effective working relationships with a variety of stakeholders
- Ability to prioritise and undertake simultaneous duties/projects to deliver successful outcomes while maintaining a high standard of professionalism
- Well-developed organisational skills, including the ability to work independently and manage time effectively
- Highly proficient with demonstrated experience in programs such as Office 365, Zoom, Teams, Sharepoint, One Note etc.
- Government experience is beneficial but not essential, we require someone who is able to manage the complexities and processes of the working environment

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