
Administration Officer
1 day ago
This role is a part-time position (0.4 - 0.6 FTE). This position provides a fantastic opportunity for an enthusiastic, proactive individual who is passionate about client care, understands how important quality customer service is and wants to make a difference at Reception in a thriving practice.
**Qualifications & experience**
- Excellent interpersonal skills including the ability to relate well to clients, referrers and other team members
- Excellent organisational skills to enable efficiency in the administrative role and previous experience with Halaxy desirable.
- Desire for professional growth and strong enthusiasm for learning in a busy role that will continue to evolve with developing business needs
- Ability to work in a team focussed environment
- Willingness to jump in to assist others in getting tasks done and multitasking across a range of areas
- Previous administration or reception experience desirable
- Strong ethical standards in relation to the business, the role and confidential client information
**Tasks & responsibilities**
- Provide excellent customer service, creating a warm and welcoming environment for meeting and greeting clients in person and over the phone
- Completing our intake process for new counselling and assessment service clients including, collecting client details, discussing expectations, matching clients with most the suited practitioner and informing referrers of clients attendance.
- Data collection including, inputting client details into our practice management software (Halaxy), uploading referral letters and approval documents to client files and inputting relevant information into Halaxy
- Processing Payments for services
- Halaxy Calendar scheduling and administration support for Clinicians which includes, rebooking clients, monitoring reminder message system, calling waiting lists, following up cancellations and adjusting of client times as required.
- Communication with External Providers such as assisting with enquiries, sending information, eg. funding info, referral forms, brochures etc. to inform of services, and adhering to appropriate referrer / client pathways
- Maintaining the office and records in a neat and ordered condition and adhering to our COVIDSafe environment
**Where to next?**:
To arrange a confidential discussion, or to apply, please connect via the following details:
**Enquiries**: Michelle (Practice Manager)
-
Administrator Officer
4 days ago
Coburg, Australia Charterhouse Full timeWork with a Local Government authority in the Northern suburbs | 3 month contract including the holiday season | 5 days per week in the office - **An opportunity to work with a Local Government authority based in the North**: - **You will be providing support to the transport department, a strong administrative background is essential**: - **Initial 3...
-
Administrative Office Assistant
2 weeks ago
Coburg, Australia Low Cost Housing Pty Ltd Full time**Join Our Team as an Administrative Assistant at Low Cost Housing!** Are you an organized, detail-oriented professional with advanced Excel and database management skills? Do you excel at providing top-notch customer service, even in challenging situations, and thrive in a fast-paced environment? If so, we have the perfect opportunity for you! **About the...
-
Office Administrator/accounts Assistant
2 weeks ago
Coburg, Australia Disability Services Australia Full time**Job Title: Administrative and Accounts Manager** **Company Overview**: leading disability service provider dedicated to enhancing the lives of individuals with disabilities by delivering high-quality care and support services. We are committed to providing a supportive and inclusive environment where employees can thrive while making a meaningful...
-
Administration Officer
7 days ago
Coburg North, Australia Medical & Aged Care Group Full time**Join a Supportive Team as an Administration Officer** At MACG, we’re committed to fostering a welcoming and supportive environment for both our staff and aged care residents. This is a fantastic opportunity to become part of a passionate team that values care, collaboration, and community. **What You Will Be Doing** - Be the welcoming face of our home...
-
Office Administration Assistant
4 days ago
Coburg North, Australia AJ Imports Pty Ltd Full timeTasks and responsibilities 1. Reception, answering phone calls and general office administration duties. 2. Sales and taking orders over the phone and face to face with clients in our showroom. 3. Processing orders and invoicing - Experience on knowing how to use MYOB accounts right is preferred. 4. Maintaining company social media and selling...
-
Administrative Assistant
2 weeks ago
Coburg, Australia Breeze Group Labour Specialists Full timeWorking with one of our valued clients **Breeze Group** are looking for an adminstrative assistant. Working hours for this position would entail 7-8am starts and finish approximately 3.30-4.30pm. Some initial training will be involved but any prior experience would be a considered advantage. This role would include but not limited to the following...
-
Administrative Assistant
2 weeks ago
Coburg, Australia Low Cost Housing Pty Ltd Full timeAre you a highly organised and detail-oriented individual with excellent skills in Excel and database management? Are you seeking to become an integral part of a dynamic team in a fast-paced working environment? If this sounds like you, we have the perfect opportunity available! Here at Low Cost Housing, we are looking for a skilled Administrative Assistant...
-
Administration Assistant
2 weeks ago
Coburg, Australia Wintringham Full time**Administration Assistant** **Gilgunya Residential Aged Care** **Part Time Basis** - **Join a rapidly growing not-for-profit organisation with a commitment to social justice**: - **Wintringham promotes ongoing training and professional excellence**: - **Competitive base rates - $33.02 per hour + super + 17.5% leave loading**: - **Access to NFP Salary...
-
Administrative Assistant
1 day ago
Coburg, Australia Banyule Community Health Full time**Join Our Growing Team at Holstep Health!** **Merri Health**is now **Holstep Health** - a new chapter in delivering high-quality healthcare to our communities. **Administrative Assistant - Carers** **Location**: Coburg and Preston with hybrid working **Employment Type**: Full-Time (Maternity Leave position - 12 months) **About Holstep Health** **Holstep...
-
Customer Service Officer Role
2 weeks ago
Coburg, Australia Employment Hero Full timeFocus Care is seeking an experienced administrator with exceptional customer service skills to be the face of Focus Care's head office in Victoria, conveniently located in Coburg; this role does require attendance to the office Monday to Friday. You don't necessarily need experience in the home care sector, but what you will need is a great attitude, sense...