Office Administrator/accounts Assistant

7 hours ago

Coburg, Australia Disability Services Australia Full time

**Job Title: Administrative and Accounts Manager**

**Company Overview**:
leading disability service provider dedicated to enhancing the lives of individuals with disabilities by delivering high-quality care and support services. We are committed to providing a supportive and inclusive environment where employees can thrive while making a meaningful difference in the lives of others.

**Position Overview**:
**Responsibilities**:

- **Support Care Teams**:

- Assist in scheduling appointments, meetings, and consultations for care teams.
- Coordinate communication between care providers, clients, and other.
- Maintain accurate records of client information and care plans.
- **Office Administration**:

- Maintain office supplies inventory and place orders as needed.
- Organise and maintain filing systems, both electronic and physical.
- Assist in the preparation of reports, presentations, and other documents.
- **Accounting and Bookkeeping**:

- Process invoices, payments, and expenses accurately and in a timely manner.
- Reconcile accounts receivable and accounts payable transactions.
- Prepare and maintain financial records and financial statements.
- Assist in budgeting and forecasting processes as directed by management.
- **Client Billing**:

- Generate client invoices based on service delivery and contractual agreements.
- Ensure accuracy and completeness of billing information and resolve any discrepancies.
- Follow up on outstanding invoices and coordinate with clients for timely payments.
- **Compliance and Reporting**:

- Ensure compliance with regulatory requirements and internal policies related to accounting and administration.
- Assist in the preparation of financial reports and audits as needed.
- Collaborate with internal stakeholders to address any compliance issues or concerns.

**Qualifications**:

- Bachelor's degree/ diploma in Business Administration, Accounting, Finance, or related field preferred.
- Previous experience in administrative support, accounting, or bookkeeping roles preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks).
- Strong organisational skills with attention to detail and accuracy.
- Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
- Ability to prioritise tasks, manage multiple deadlines, and adapt to changing priorities.
- Commitment to maintaining confidentiality and professionalism in handling sensitive information.

**Benefits**:

- Competitive salary commensurate with experience.
- Flexible role
- Opportunities for professional development and career advancement within the organisation.
- A supportive and collaborative work environment dedicated to making a positive impact on the lives of individuals with disabilities.

**How to Apply**:
We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.

**Job Types**: Full-time, Part-time

Pay: $23.00 - $26.00 per hour

Expected hours: 8 - 24 per week

**Benefits**:

- Professional development assistance

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Diploma (preferred)

**Experience**:

- Office administration: 1 year (preferred)
- within disability: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Police check (preferred)

Work Authorisation:

- Australia (required)

**Location**:

- Coburg, VIC (preferred)

Work Location: In person

  • Administrative Office Assistant

    8 hours ago

    Coburg, Australia Low Cost Housing Pty Ltd Full time

    **Join Our Team as an Administrative Assistant at Low Cost Housing!** Are you an organized, detail-oriented professional with advanced Excel and database management skills? Do you excel at providing top-notch customer service, even in challenging situations, and thrive in a fast-paced environment? If so, we have the perfect opportunity for you! **About the...

  • Administrative Assistant

    7 days ago

    Coburg, Australia Breeze Group Labour Specialists Full time

    **Breeze Group** are looking for an adminstrative assistant for one of their valued customers. Role would include but not limited to the following tasks: Manage the reception area, including meeting and greeting visitors, suppliers and customers and answering and directing incoming calls. Collect, open and distribute incoming mail and despatch outgoing...

  • Administrative Assistant

    7 hours ago

    Coburg, Australia Breeze Group Labour Specialists Full time

    Working with one of our valued clients **Breeze Group** are looking for an adminstrative assistant. Working hours for this position would entail 7-8am starts and finish approximately 3.30-4.30pm. Some initial training will be involved but any prior experience would be a considered advantage. This role would include but not limited to the following...

  • Administration Assistant

    2 days ago

    Coburg, Australia Wintringham Full time

    **Administration Assistant** **Gilgunya Residential Aged Care** **Part Time Basis** - **Join a rapidly growing not-for-profit organisation with a commitment to social justice**: - **Wintringham promotes ongoing training and professional excellence**: - **Competitive base rates - $33.02 per hour + super + 17.5% leave loading**: - **Access to NFP Salary...

  • Receptionist/office Administrator

    1 week ago

    Coburg, Australia click accountants Full time

    About the business: We're an established accounting firm located in Coburg operating from a modern office with only a 4-minute walk to Batman train station. We offer superior and quality service to all our clients, irrespective of the size of their business or the industry they're in. Our clientele is a varied range from sole traders through to large...

  • Administrative Assistant

    5 days ago

    Coburg, Australia Low Cost Housing Pty Ltd Full time

    Are you a highly organised and detail-oriented individual with excellent skills in Excel and database management? Do you have strong customer service and sales skills, including the ability to handle difficult customers with professionalism and patience? Are you looking to become an integral part of a dynamic team in a fast-paced working environment? If this...

  • Administration Officer Compliance

    1 week ago

    Coburg, Australia Merri-bek City Council Full time

    **Full time permanent role (based on 35 hours per week)**: - **Fortnightly RDO**: - **Salary: $77k - $82k + Super**: - **Ability to transfer or take LSL (Long Service Leave) within Local Government** **About Merri-bek City Council**: Merri-bek City Council is a progressive council of 175,000 residents: one community, proudly diverse. Our council area...

  • Junior Accounts Receivable Officer

    1 week ago

    Coburg, Australia Sharp & Carter Full time

    Located in the North with onsite parking | Permanent role - Work amongst a fun, friendly & supportive team | Start ASAP - Kick start your career in Accounts with excellent growth opportunities - Located in the North with onsite parking | Permanent role - Work amongst a fun, friendly & supportive team | Start ASAP! - Kick start your career in Accounts with...

  • Administrative Assistant

    7 hours ago

    Coburg, Australia Low Cost Housing Pty Ltd Full time

    Are you a highly organised and detail-oriented individual with excellent skills in Excel and database management? Are you seeking to become an integral part of a dynamic team in a fast-paced working environment? If this sounds like you, we have the perfect opportunity available! Here at Low Cost Housing, we are looking for a skilled Administrative Assistant...

  • Administration Assistant

    1 week ago

    Coburg, Australia ORS Full time

    Excellent Career Progression and Professional Development Opportunities! - Full time position working Monday - Friday 9am - 5pm, no weekends! - Come join our team, experience a fun and inclusive culture in Coburg **About the role**: We are seeking an enthusiastic and motivated Administration officer to join our Coburg team. Working with a national...