Executive Assistant, PMO

4 days ago

Melbourne, Australia Victorian Health Building Authority Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Victorian Health Building Authority

**Salary**: $90,067 - $102,192

Occupation: Administration/Secretarial

Reference: VG/1683508

***:
The Executive Assistant provides professional high level administrative and executive support and related services for the Director, PMO & Governance. This includes managing the activities of the Director and liaising with senior management and key staff within the Department, the broader public service/sector and the private sector.

The role requires a highly organised and methodical individual with a communicative and collaborative approach, initiative and the ability to work with mínimal supervision, so as to ensure that deadlines are met, and a high standard of work is achieved.

**Are you**:

- A highly organised and methodical individual who enjoys a busy environment.
- Able to prioritise tasks in a dynamic and demanding environment
- An excellent communicator with exceptional interpersonal skills and a collaborative approach to work
- Able to work with mínimal supervision, be flexible and take initiative?

**Accountabilities**
- Prepare information and other content within prescribed timelines, of a standard suitable for external distribution for final presentation of reports, letters and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.
- Operate with confidentiality, discretion and a high-level of integrity and autonomy in managing communication between the Director, key stakeholders and the community and independently allocate issues for resolution and reporting by directors, managers and other employees.
- Provide a range of effective executive support functions, including: providing quality support to committees, working groups and meetings as relevant and required; preparing reports, briefs and correspondence on complex issues.
- Arrange meetings and events as relevant and required, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Undertake project work as requested by the Director.

**Mandatory Vaccination Policy**

**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

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