Executive Assistant, PMO

5 days ago

Melbourne, Australia Victorian Health Building Authority Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Victorian Health Building Authority

**Salary**: $90,067 - $102,192

Occupation: Administration/Secretarial

Reference: VG/1683508

***:
The Executive Assistant provides professional high level administrative and executive support and related services for the Director, PMO & Governance. This includes managing the activities of the Director and liaising with senior management and key staff within the Department, the broader public service/sector and the private sector.

The role requires a highly organised and methodical individual with a communicative and collaborative approach, initiative and the ability to work with mínimal supervision, so as to ensure that deadlines are met, and a high standard of work is achieved.

**Are you**:

- A highly organised and methodical individual who enjoys a busy environment.
- Able to prioritise tasks in a dynamic and demanding environment
- An excellent communicator with exceptional interpersonal skills and a collaborative approach to work
- Able to work with mínimal supervision, be flexible and take initiative?

**Accountabilities**
- Prepare information and other content within prescribed timelines, of a standard suitable for external distribution for final presentation of reports, letters and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.
- Operate with confidentiality, discretion and a high-level of integrity and autonomy in managing communication between the Director, key stakeholders and the community and independently allocate issues for resolution and reporting by directors, managers and other employees.
- Provide a range of effective executive support functions, including: providing quality support to committees, working groups and meetings as relevant and required; preparing reports, briefs and correspondence on complex issues.
- Arrange meetings and events as relevant and required, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Undertake project work as requested by the Director.

**Mandatory Vaccination Policy**

**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

  • PMO Manager

    1 day ago

    Melbourne, Australia Frazer Tremble Executive Full time

    Permanent | Working primarily remotely in VIC, NSW or QLD - Culture - positive, supportive & passionate - Enterprise-wide, large-scale Digital Transformation Program Join one of Australia's best brands as the **PMO Manager** based anywhere in VIC, NSW or QLD. This reputable and well-known not-for-profit organisation are entering an exciting transition phase...

  • PMO Analyst

    1 week ago

    Melbourne City Centre, Australia Six Degrees Executive Full time

    Location: - Melbourne CBD- Job Type: - Permanent / Full Time- Salary: - Contact: - Mark WatsonWorking closely with the Director of Project & Program Delivery, this is a fantastic opportunity to streamlining reporting (via Excel), manage/support day to day delivery audits and work to promote efficiency within the PMO. **The company** This geospatial...

  • Executive Assistant, PMO

    5 days ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: The Executive Assistant provides professional high level administrative and executive support and related services for the Director, PMO & Governance. This includes managing the activities of the Director and liaising with senior management and key staff within the Department, the broader public service/sector and the private sector. The role requires a...

  • PMO Analyst

    2 weeks ago

    Melbourne, Australia Nucleus3 Full time

    Fixed term salary role PMO Analyst to support IT PMO. - Melbourne CBD based - Salary $150k pkg inclusive of Superannuation and benefits - **PMO Analyst to support an IT PMO in the health sector**: - **Employment Type: 12 Month Fixed Term Salary Role**: - ** Salary $150k pkg inclusive of Superannuation and benefits** We are Nucleus3. We are business...

  • PMO Coordinator

    1 week ago

    Melbourne, Australia Milestone IT Full time

    Immediate start - Healthcare domain - Excellent career opportunity Milestone IT is currently working with this brilliant healthcare organization who right now has an exciting opportunity for an experienced PMO Project Coordinator to join a great team. Key Responsibilities: - Assist the Manager, PMO, and Projects by coordinating the business project and...

  • Deputy PMO Manager

    1 week ago

    Melbourne, Australia Leidos Full time

    Company Description At Leidos we bring together science, engineering and technology to deliver smart solutions to our customers’ most complex challenges. Great ideas are our currency and every person here is encouraged and enabled to be curious, open-minded and confident in bringing theirs to the table - to be inspired by what they can achieve and the...

  • PMO Manager

    1 week ago

    Melbourne, Australia Retail Directions Full time

    Melbourne, Australia **Our vision**: Our mission is simple - to make retailing easier. To do this, we provide our clients with retail solutions and services built around our leading end-to-end retail management platform. Our typical clients include general merchandise retailers such as apparel, sportswear, and homeware retailers. Operating in a dynamic and...

  • PMO Lead

    2 weeks ago

    Melbourne, Australia Granite Consulting Full time

    12 month fixed term contract with possibility of extension - Melbourne based - hybrid role - Innovative program of work Our client, a leading national retailer undergoing a major transformation with innovation at the forefront of their mind. **Key responsibilities** - Build and sustain confidence in program progress while balancing execution efficiency...

  • PMO Analyst

    5 days ago

    Melbourne, Australia MetaPM Full time

    (Full Time)_ **Who are we?** A Global Project Management Consultancy dedicated to optimising business performance through high-quality project delivery, business analysis, and agile transformation management. We are a practitioner-led consultancy, enabling client capability uplift and transformation, through provision of Project Management, Business...

  • PMO Consultant

    4 days ago

    Melbourne, Australia MetaPM Full time

    (Full Time)_ **Who are we?** A Global Project Management Consultancy dedicated to optimising business performance through high-quality project delivery, business analysis, and agile transformation management. We are a practitioner-led consultancy, enabling client capability uplift and transformation, through provision of Project Management, Business...