Marketing Operations Officer

The Divisional Marketing Team for Navitas Careers and Industry is a specialised and passionate group of professionals who excel at managing a diverse portfolio of education brands including:

- SAE University College
- Australian College of Applied Professions
- Women and Leadership Australia
- Navitas Skilled Futures
- Charles Sturt University - Sydney & Melbourne

Like our Australian campuses, our team is geographically dispersed across Australia as a virtual team. With combined expertise, we craft innovative marketing strategies that make a lasting impact in the education industry. Our pursuit of excellence ensures that each brand within the portfolio thrives and continues to inspire learners throughout the country.

**About the Marketing Operations Officer role**:
The Marketing Operations Officer plays a vital role in ensuring the smooth operation of the divisional marketing team. This role is responsible for managing team logistics, overseeing merchandise inventory and distribution, and handling purchase order systems and supplier payments. Additionally, it provides general support across various tasks, including event coordination, content production and project management.

A key focus of the role is to develop and refine processes that improve operational efficiency and effectiveness. By driving process improvements, managing budgeting processes and purchase orders, and coordinating marketing initiatives, the Marketing Operations Officer ensures that operations run smoothly and align with broader business objectives, ultimately contributing to the success of our brands.

**Key Result Areas**:
**General Support Tasks**:

- Provide administrative support to the marketing team, including scheduling meetings, preparing presentation materials, and maintaining documentation.
- Conduct market research and data analysis to support marketing strategy development and competitor monitoring.
- Assist in the coordination of marketing collateral and merchandise production and distribution.
- Support production and currency of branded toolkits.
- Contribute to the development and maintenance of marketing databases.
- Monitoring the marketing team inbox and responding to enquiries accordingly.
- Support the ACAP Mental Health Clinic with campaign and collateral requests.
- Coordinate monthly newsletter schedule and content production.

**Event Planning and Coordination**:

- Assist in planning and organising marketing events, such as conferences, expos, and workshops, for our brands.
- Coordinate logistics for events, including venue bookings, vendor management, travel arrangements, and on-site coordination.
- Collaborate with internal stakeholders to ensure seamless event execution and adherence to established brand guidelines.

**Task Management**:

- Support the marketing team in coordinating and prioritising tasks, ensuring timely completion and effective communication among team members.
- Maintain project management tools and systems to track progress, deadlines, and deliverables.
- Coordinate content creation, proofreading, and approval processes to support marketing campaigns.
- Coordinate logistics for photoshoots and filming projects.

**Budget and Purchase Order Facilitation**:

- Assist in managing marketing budgets for the divisional marketing team, ensuring accurate tracking and adherence to financial guidelines.
- Facilitate the creation, tracking, and processing of purchase orders and invoices, maintaining records and ensuring timely payment.
- Liaise with finance leaders across the division in support of the budget tracking and expenditure of the divisional marketing team.
- Support the budget tracking and expenditure processes of the divisional marketing team as required.
- Support the divisional marketing team members in the budget tracking and expenditure processes of the business.

**Personal Capabilities**:

- Sound written and verbal communication skills, with good attention to detail and accuracy.
- Strong stakeholder engagement skills
- Ability to collaborate effectively with cross-functional teams, stakeholders, and external partners.
- Sound project management skills, with the ability to prioritise tasks and meet deadlines.
- Willingness to take on new challenges and learn new skills as required.
- Passion for education and a genuine interest in promoting student success.
- Proactive and self-motivated with the ability to work independently and as part of a team.
- Flexible, resilient, and thrives in an agile environment, juggling multiple brands and priorities with ease.
- Exceptional organisational and time management skills, with the ability to multitask and meet deadlines.
- Strong attention to detail and a commitment to delivering high-quality work.
- Ability to adapt to changing priorities and thrive in a fast-paced environment.

**About Us**

Navitas is a leading global education provider that has helped generations of learners transform their lives through education. We create lif