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Facilities Assistant/coordinator
2 weeks ago
We are seeking a **General Office Admin in Asset Maintenance Division (full-time/on site)**. As the Asset Maintenance and Administration Officer, you will be responsible for all office, property, fleet and asset management including generalised administration support to all departments.
**What are the benefits?**
- Competitive Salary Package with Bonus/Commission with a career path to form and lead a team.
- Company Laptop, Phone, and Company Car upon business usage
- Be provided with supervision, ongoing support, and opportunities for professional development in a growing organisation.
- Work in a supportive and committed team.
**About the role**
- Support administrative procedures and documentation across departments
- Proactive database/ register administration and support
- Property Management for HEQS properties including sourcing potential properties, coordinating trades and services (maintenance and insurance claims), purchasing equipment/furniture, etc
- Oversight and monitoring of the asset register including fleet management, registrations, insurances, fuel cards, and organisational equipment including but not limited to phones, keys, computers, etc
- Coordinating and ordering HEQS merchandise (including stationery)
- Oversight and monitoring of HEQS insurance policies (including renewal processes)
- Attendance, participation, and minutes for organisational meetings
- Coordinate travel and accommodation requirements, training room bookings and catering where required.
- General asset administration and reporting
- HR support includes onboarding new employees, asset and equipment coordination, staff events, training, whereabouts, intranet, website, etc.
**What do you need?**
- Demonstrated experience in a similar role.
- Qualifications in Business, Administration, or related fields, or working towards.
- Ability to maintain a high-level work ethic, keeping information confidential and carefully managing matters of a confidential nature.
- She demonstrated high-level written, verbal and interpersonal communication skills.
- She demonstrated negotiation, collaboration and consultation skills.
- Demonstrated ethical, inclusive and non-judgmental attitude towards others
- Proven ability to work autonomously while also collaborating positively within a team environment.
- Clear and current National Criminal History Check.
- Current Driver Licenses
**Benefits**:
- Employee discount
- Salary packaging
Schedule:
- 10-hour shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Smithfield, NSW 2164: Reliably commute or plan to relocate before starting work (required)
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Microsoft Office: 1 year (required)
- Administration: 1 year (required)
- Asset management: 1 year (preferred)
- Facilities management: 1 year (preferred)
- Fleet management: 1 year (preferred)
Work Authorisation:
- Australia (required)
Willingness to travel:
- 25% (preferred)
Work Type - On Site
**Job Types**: Full-time, Permanent
**Salary**: $49,721.42 - $60,000.00 per year
**Benefits**:
- Employee discount
- Salary packaging
Schedule:
- 10 hour shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
**Education**:
- Bachelor Degree (preferred)
**Experience**:
- Microsoft Office: 1 year (required)
- Administration: 1 year (required)
- Asset management: 1 year (preferred)
- Facilities managrement: 1 year (preferred)
- Fleet management: 1 year (preferred)
Work Authorisation:
- Australia (required)
Willingness to travel:
- 25% (preferred)
Work Location: In person
