Administration Assistant

2 days ago

Smithfield, Australia Transit Systems NSW Full time

Are you organised, proactive, and ready to join a dynamic team? Transit Systems is looking for a full-time Administration Assistant / Receptionist to support our Smithfield depot.

**Hours**: 38 hours per week, Monday to Friday, 8:00 AM - 4:00 PM (30 min break)
**Location**: Onsite - Smithfield Depot
**Start**: Immediate

**What You’ll Be Doing**:

- Keep depot kitchens stocked with tea, coffee, sugar, and milk for drivers, mechanics, and office staff.
- Handle Pre-Departure Slips & Receipts - bundle, archive, and maintain daily records.
- Perform data entry for AdBlue, fuel readings, and other operational metrics into our systems; prepare end-of-month reporting.
- Manage Lost Property - record, tag, process items, coordinate with NSW portal, organise donations and disposals, and respond to inquiries.
- TIMS / Operational Support - update driver and vehicle records, track training completions, maintain accurate driver logs, and ensure compliance data is current.
- Assist drivers and operations staff with forms, documentation, and internal reporting requirements.
- Support daily depot operations, including scheduling, documentation for vehicle maintenance, and monitoring operational compliance.
- Prepare and file HR and safety documentation, including pre-employment medical forms, licenses, and competency records.
- Assist with fleet and equipment tracking, including vehicle inspections, asset registers, and replacement part documentation.
- Coordinate internal communications and notices for depot staff to ensure smooth operational flow.
- Support ad hoc projects and administrative tasks as needed to assist the People & Culture and Operations teams.

**What We’re Looking For**:

- Highly organised with strong attention to detail
- Comfortable working onsite in a fast-paced depot environment
- Experience with administrative systems and data entry (TIMS experience highly regarded)
- Able to manage multiple tasks and follow daily procedures consistently
- Strong communication skills, both written and verbal
- Proactive, reliable, and willing to assist with operational needs across the depot

**Why Join Us?**
- Be part of a supportive, fast-paced environment
- Gain hands-on experience across multiple administrative functions
- Start immediately and make an impact from day one

**ABOUT US**

In partnership with Government, Transit Systems NSW innovates, designs and delivers public transport solutions that attract customers because they are easy to use, reliable, convenient and safe. To ensure ease of use, we deliver integrated bus services and transport networks, intelligently easing road congestion and increasing a city’s sustainability and liveability.

Transit Systems NSW is part of Kelsian Group Limited, Australia’s largest integrated land and marine, tourism and public transport service provider with established international operations in London and Singapore. With approximately 9000 employees, we are one of Australia’s most experienced and diverse multi-modal transport businesses operating around 4000 buses, 120 ferries and 24 light rail vehicles, carrying over 207 million customers where they need to go.

For more information about Transit Systems, please visit our**website

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