Project Coordinator

1 week ago

Barton, Australia archTIS Full time

**Position Overview**:
The Project Coordinator will play a crucial role in our software implementation projects. This position is based in Canberra, Australia and requires a keen understanding of project management principles, excellent communication skills, and the ability to work closely with cross-functional teams to ensure the successful execution of projects. You will be responsible for coordinating project activities, tracking project timelines, and providing administrative support to the Project Delivery Managers. The Project Coordinator will work closely with our Project Delivery Manager to perform various coordinating tasks including schedule and risk management, along with administrative duties such as maintaining project documentation and handling financial queries.

**Duties & Essential Job Functions**:

- Coordinate project management activities, resources and information.
- Assign tasks to internal teams and assist with schedule management.
- Arrange meetings with internal and external stakeholders on behalf of the Project Delivery Manager.
- Prepare meeting minutes and ensure action items are followed through to completion.
- Assist with financial administration including invoice and timesheet management.
- Collaborate with the Project Delivery Manager to eliminate blockers.
- Assist with the development and maintenance of project documentation.
- Contribute to governance by ensuring that projects adhere to established standards and best practices. This includes compliance with company policies and procedures, as well as regulatory requirements.

**Required Qualifications & Skills**:

- Proven experience as a Project Coordinator or similar role.
- Experience in secretariat activities including arranging meetings, agenda setting and capturing meeting minutes.
- Excellent, organisational, time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.
- Familiarity with risk management and quality assurance control.
- Strong working knowledge of MS Excel, MS Word.
- Knowledge of or ability to learn MS Project, Jira, Confluence.
- PMP / PRINCE2 certification is preferred.

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