Office Administrator/ Executive Assistant

2 weeks ago

Melbourne, Australia Nexia Australia And New Zealand Full time

Office Administrator/ Executive Assistant/ Corporate Secretarial

**12th November, 2024**

At Nexia Melbourne our purpose is to connect people with their true potential, by giving them the insight, advice and support they need to navigate to success - this role will be invaluable in helping us service our diverse client portfolio and help them meet their regulatory goals. We have a team of 90 professional and support staff across two office locations.

We are looking to hire two full-time, 12-month fixed-term team members (Caulfield & Melbourne Office) for the following positions:

- **Office Admin/Executive Assistant**
- **Office Admin/Corporate Secretarial**

If you happen to be a resilient go-getter with a growth mind-set and potential to move upwards with the team...this one is for you

You will be responsible for supporting our Business Advisory team, handling client communication and assisting our admin team.

**Key responsibilities**:

- Supporting Partners in EA capacity
- Support financial metrics
- Create and maintain client files
- Administrative and operational support to our teams
- Fee posting and billing for firm partners
- Preparation of engagement letters, proposals, reports and other adhoc letters

Additional Corp Sec responsibilities:

- Handle ASIC lodgements such as company registration, share transfers, shareholder updates, address and name changes and related documentation
- Set up an manage companies, trusts and superannuation funds
- Maintain statutory records and company registers

**About you**:

- You have a minimum of 2 years' experience in a similar role, ideally within professional services (accounting, legal)
- Experience with electronic document management systems (i.e. FYI Docs), APS and Now Infinity is beneficial
- Advanced Microsoft Office skills, including Word, Excel and PowerPoint
- Strong attention to detail
- Strong written and verbal communication skills
- Ability to work as a team player, and autonomously as required

**Our Perks include**:

- Highly collaborative team environment
- Learning and development to support your career
- Team lunches, drinks and firm-wide events
- Birthday and Paid Parental leave
- Employee Assistance Program (EAP)

***
**How do I apply?**
- Your up to date CV
- A cover letter outlining your suitability for this position

Job ID UVgVwbshIolQ

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