Office Manager

2 weeks ago

Avalon Beach, Australia Monte and Lou Pty Limited Full time

This part-time Office Manager role is ideal for a highly organised and proactive professional seeking flexible hours in a fashion and lifestyle business. You will be responsible for supporting daily operations, administration, and coordination across multiple business functions, ensuring the smooth running of the head office and contributing to team productivity and culture.
- **Key Responsibilities**:_
- Office Operations & Administration_

Oversee general office administration, supplies, mail, and basic IT support coordination

Maintain well-organised filing systems, digital documentation, and supplier records

Schedule meetings, manage calendars, and assist with travel arrangements for the Director

Liaise with external contractors, service providers, and building management as needed
- Team Support_

Assist with onboarding, HR records, timesheets, and internal communications

Coordinate occasional team events, seasonal showings, or internal meetings
- Finance & Reporting_

Support accounts payable/receivable processing in collaboration with the bookkeeper

Manage petty cash, expenses, and simple reporting

Track supplier invoices, contracts, and basic budget support
- Retail & Inventory Support_

Assist with wholesale and retail order dispatch and return processing

Liaise with warehousing and logistics providers to track inventory and delivery timelines

Customer Service for online queries and showroom coordination if required
- Marketing & Ecommerce Administration_

Coordinate influencer or PR product dispatches

Assist with inventory uploads, website updates, or basic customer database support

Support ecommerce and marketing teams on an ad hoc basis

**Key Skills & Competencies**:
Experience in office management or administration (ideally in fashion, retail, or creative industries)

Highly organised with the ability to prioritise tasks independently

Strong communication skills and a positive, can-do attitude

Familiarity with Microsoft Office, Google Workspace, and financial or inventory systems (e.g. Xero, Shopify)

Ability to work collaboratively in a small, entrepreneurial team

Discreet, reliable, and detail-oriented

**Job Type**: Part-time

Pay: $55,000.00 - $65,000.00 per year

Expected hours: 20 - 30 per week

**Benefits**:

- Employee discount

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 01/09/2025
Expected Start Date: 15/09/2025

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