Business Manager

Department of Justice
Tasmanian Planning Commission

Applications must be submitted by Sunday 22 September, 2024 11:55 PM

**Position details**:
**Applications close**:

- Sunday 22 September, 2024 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 6**Salary**:

- $105,921.00 to $119,801.00 per annum**Employment type**:

- Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- This position is responsible for assisting the staff and Commissioners of the Tasmanian Planning Commission by providing efficient and effective organisational management, including high level administrative, technical, and financial management support. In the context of the selection criteria, to be successful in the position applicants will have: - strong administrative skills, with experience in budget preparation and management, preparation of financial reports, records management, coordination of meeting agendas and minute keeping, and the establishment and maintenance of administrative systems;
- management skills, good communication and negotiation skills, with an ability to liaise effectively with both internal and external stakeholders;
- IT knowledge to trouble-shoot and assist staff and to liaise with the Information Communications and Technology Services Branch regarding technical issues and database performance and upgrades; and - ability to perform duties to a high standard, produce quality outputs and improve business efficiencies and manage change.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- **Administration/Operational** - Manage and oversee the administrative support functions of the Commission, including the management of a small team. Maintain administration manuals, policies and procedures and assist in the strategic direction of and implementation of changes to the Commission’s websites. Be responsible for agenda papers and minutes for monthly Commission meetings.
- **Financial Management** - Be responsible for preparing, managing and monitoring the Commission’s budget, including preparation of the Commission’s annual financial statements and quarterly reports, coordinate processing of financial transactions and manage procurement. Prepare the Commission’s annual report.
- **Business System Administration** - Administer the Commission’s records management system (CM9), generate reporting to the Commission and for the Commission’s annual report, take a lead role in system development, business improvement and change management and promote best practice.
- **Human Resources** - Liaise with the Human Resources branch on employee relations, industrial relations, payroll and recruitment issues. Coordinate the recruitment and induction of staff and their performance management. Ensure the workplace is OHS compliant.
- **Information Technology** - Ensure the IT requirements are met by providing general IT support, trouble-shooting and liaising with the ICT branch. Be responsible for the development and maintenance of the Commission’s website including coordination of software solutions.
- **Property** - Provide property management, including building maintenance and security and vehicle management.

**Desirable Requirements**:

- Tertiary qualifications in a relevant discipline
- A current motor vehicle driver’s licence

**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Claire Hynes
Chairperson and A/Executive Commissioner
Phone: (03) 6165 6805

**Reasonable Adjustment Queries**:
Organisational Development and Design Team
(03) 6165 7603